Seeking an experienced Bookkeeper/Human Resources Generalist to manage the firm's financial records and transactions, ensuring accuracy and compliance. The Full Charge Bookkeeper/HR Generalist will be responsible for overseeing all aspects of the firm's financial activities, including accounts payable, accounts receivable, payroll, and financial reporting.
A comprehensive benefits package is available.
Compensation:
$70,000 - $85,000 yearly DOE
Responsibilities:-
Maintain accurate and up-to-date financial records for the firm, including accounts payable, operating and trust accounts, accounts receivable, payroll, and general ledger entries;
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Process accounts payable and accounts receivable transactions, ensuring timely and accurate payments and receipts;
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Reconcile bank statements and credit card transactions to maintain accurate financial records;
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Process payroll, including calculating employee hours, preparing payroll tax reports, and ensuring compliance with payroll regulations;
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Prepare financial reports, including monthly financial statements, cash flow projections, and budget variance analyses;
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Assist with the annual budgeting process and monitor budget performance throughout the year;
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Assist with, approve, and audit settlement statements prior to disbursement;
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Coordinate with external accountants or auditors for year-end financial reporting and tax preparation;
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Ensure compliance with financial and accounting policies, procedures, and regulations;
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Collaborate with the firm's management team to provide financial insights and recommendations for business decisions.
Recruiting Retaining Top Talent
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Create and maintain employment ads;
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Source candidates using online platforms and community relationships;
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Review applications, conduct initial interviews;
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Run background and reference checks.
Onboarding
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Organize, schedule, and facilitate onboarding of all new employees;
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Create personnel files and update all platforms with regard to new hires, and audit files ensuring all required employee documentation is collected and maintained.
Benefits
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Facilitates benefit programs’ enrollments;
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Coordinates and conducts annual open enrollment for all benefit packages;
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Processes FMLA and tracks wage continuation for paid medical leaves, including FMLA;
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Processes Workers’ Compensation, STD, and LTD claims as needed;
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Employee Relations;
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Conduct 30-day and 60-day check-in for all new hires;
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Assist in internal employee dispute resolution;
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Investigate, document, and respond to employee relations issues;
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Provide coaching and counseling to remediate conflicts;
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Plans and facilitates employee events, recognition, etc.;
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Conduct, review, and track all exit interviews;
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Point of contact for staff in various HR-related topics such as leaves or PTO;
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Monitor employee morale and company culture.
Compliance
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Creates, maintains, and audits files for compliance with all relevant regulations;
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Processes and maintains I-9 files according to regulation;
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Assures confidentiality of staff members' records and information;
Administrative
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Compiles metrics on staff turnover, workers’ compensation trends, related benefits information, etc.;
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Assist in developing employee training materials;
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Assist in planning employee events and celebrations;
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Assist with payroll processing;
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Other duties as assigned.
Qualifications:-
Bachelor's degree in Accounting, Finance, HR, or a related field (preferred) or equivalent work-related experience
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Proven experience as a Full Charge Bookkeeper/HR Generalist or similar role, ideally within a legal or professional services environment
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Proficiency in accounting software (e.g., EXCEL, QuickBooks) and Microsoft Office 365
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Strong understanding of accounting principles and financial reporting
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Excellent organizational skills and attention to detail
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Ability to work independently, manage multiple tasks, and meet deadlines
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Strong communication and interpersonal skills
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Execution and development of internal controls
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SHRM certification is a plus
About Company
Leading personal injury law firm based in North New Jersey, dedicated to providing exceptional legal representation and client-focused service. With over 100 employees, our firm is committed to achieving outstanding results for clients while maintaining a collaborative and dynamic work environment.