Hello and welcome! Ocean Blue Title are looking for the best of the best to join our team and help us provide each customer with industry leading experience. We believe in professionalism and teamwork, along with a deep-rooted culture of charity, adaptability, and an understanding that everyone deserves respect. The Office Assistant/Receptionist primary job function is to apply their front office skills, knowledge and experience, deductive reasoning and critical thinking skills while receiving and accommodating our guests in a professional, friendly atmosphere.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office in a friendly manner
- Direct visitors to the appropriate person and office
- Answer, screen and forward all incoming phone calls
- Ensure reception area and closing room is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Keeping organized with data input and completing all necessary work in a timely manner
Skills
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
- Real Estate / Title knowledge is a plus
Job Type: Full-time
Pay: $14.00 - $17.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
- Retirement plan
Schedule:
Work Location: In person