Job Title: Office Coordinator
General Function
The Office Coordinator is responsible for implementing office systems and procedures. They serve as the office receptionist and coordinate the routing of phone calls, mail, visitors, and more. This role also provides administrative support to the Lead Pastor.
This person must be comfortable with interruptions and change. They must be creative, solutions oriented, have exceptional attention to detail, and be highly organized.
They must have the ability to interact with others in a professional and courteous fashion. This person is a compassionate and collaborative team member, who is committed to, and supports, the vision and mission of Cornerstone UMC and its leadership.
Entry Requirements/Qualifications:
- 2+ years of work experience in an administrative, communications, or management role
- Prior church experience a plus
- Must be proficient in Microsoft Office applications
Primary Duties and Responsibilities:
Supplies & Equipment
- Coordinate procurement of office and other supplies
- Coordinate the procurement and maintenance of office equipment
Administrative Support
- Serve as office receptionist during scheduled shifts
- Provide administrative support to the Lead Pastor
- Answer phones, take messages, route calls, etc.
- Route incoming and outgoing mail and correspondence
- Obtain signatures for payment requests, letters, etc.
- Coordinate bulk mailings
- Route prayer requests, hospitalization info, etc. to the appropriate teams
- Coordinate flower orders and recognition
- Assist with weekly and annual reporting for denomination
- Maintain office storage and other record-keeping systems
- Coordinate and maintain bulletin boards
Connections
- Track attendance, first time visitors, and other key metrics
- Follow-up with visitors, missing people, etc.
- Coordinate outgoing correspondence from the Lead Pastor
Skills & Talents
- Must have a passion for Christian ministry as expressed by Cornerstone UMC
- Must be collaborative, compassionate, diplomatic, and solution oriented
- Must be able to work independently as well as in team environments
- Must possess strong time management skills and good organizational abilities
- Must be comfortable addressing and resolving conflict in a healthy way
Work Environment
- The Office Coordinator is authorized to work up to 10 hours per week. Additional hours must be approved in advance by the Lead Pastor.
- The church office is open Monday through Thursday from 8a to 2p. The Office Coordinator will be expected to work 2 to 3 of those days each week.
- Cornerstone United Methodist Church is located in O’Fallon, Missouri. The more than 200-year-old congregation is in suburban north St. Charles County. More information about the church can be found online at www.csofallon.org.
Comments
The above statements are intended to describe the general rule of this job and the level of work performed by employees in this position. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and/or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Please include cover letter and resume when applying. No phone calls please.
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 10 per week
Benefits:
Schedule:
- Day shift
- No nights
- No weekends
People with a criminal record are encouraged to apply
Application Question(s):
- If hired, will you support our mission to be a church where All people are welcome and loved?
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- O'Fallon, MO 63366 (Required)
Ability to Relocate:
- O'Fallon, MO 63366: Relocate before starting work (Required)
Work Location: In person