PROFILE
The Special Events & Sales (Rental) Director plays a versatile role, orchestrating all internally produced events and developing/managing rental opportunities of various park venues. This role involves engaging the community through designing and executing Moncus Park's entire line-up of produced events, from conception to production. The Special Events & Sales (Rental) Director also leads strategic planning initiatives aimed at furthering the development of our Farmers Market Pavilion, charting its future course. By overseeing both event production and long-term planning for key venues like the Farmers Market Pavilion, the Special Events & Sales (Rental) Director serves as a vital link between Moncus Park's present operations and its aspirations for growth.
JOB COMPETENCIES
Event Planning and Coordination
Organization
Stress Management
Business Analysis and Research
Strategic and Financial Planning
Strategic and Financial Planning:
- Develop a long-term vision for the Park's venues that aligns with the mission and strategic goals of Moncus Park.
- Create a phased development plan for new and existing venue locations within Moncus Park.
- Conduct in-depth analyses of rental opportunities, assessing potential value and negotiating with external vendors to maximize the Park's value.
- Stay current on event and venue trends to evaluate innovative ways for process and practice improvements and share best practices.
- Develop financial strategies to support revenue generation efforts.
- Plan, monitor and control event’s budget carefully, ensuring cost-effectiveness while maintaining standards.
Team Collaboration and Communication:
- Oversee and delegate the work of the Event Logistics Coordinator to ensure optimal support and efficiency to all major Moncus Park produced events.
- Work cross-functionally with the Program Manager & Park Services Manager to ensure alignment of goals and objectives for all park engagement activities.
- Collaborate with the Development and Marketing Team to ensure alignment of deliverables concerning communication, aesthetics, and donor/sponsor expectations.
- Lead regularly scheduled Events Meetings that includes day of coordination and planning, staff roles and responsibilities, and post-event evaluation
Community Engagement:
- Gather public input (surveys, outreach, meetings, etc.) on venue use and development
- Collaborate with local organizations to ensure venues meet diverse community needs
- Support a programming function that encourages community participation and Park stewardship
Sustainable Practices:
- Implement eco-friendly practices in venue and event operations through collaboration with the Environmental Team
- Explore renewable energy options for venues and events
- Ensure vendors operate in accordance with Park sustainability protocols
- Work collaboratively with the team, recognizing and aligning with Moncus Park's true mission and consistently maintaining a mindset focused on the 'greater good' of environmental sustainability.
- Perform process improvement by seeking to eliminate non-value-added events production activity
Partnerships:
- Forge collaborations with both local and out of region businesses, schools, and non-profits,
- Research and execute structured outreach to venue and tourism partners throughout the region (wedding planners, LCVC, florists, event rental agencies, caterers, staffing, etc.)
- Oversee and lead the execution of all contracts, master service agreements, and statements of work related to rentals involving external vendors and contract employees
- Establish and implement a marketing program to promote Moncus Park amenities to regional partners, with the goal of increasing generated revenue
Volunteer Management:
- Develop a robust event volunteer program to support venue and event operations
- Create training programs for event volunteers
- Recognize and reward volunteer contributions
Accessibility:
- Ensure all venues and events are accessible to people with disabilities
Measuring Impact:
- Establish metrics to evaluate the success of venue rentals and special events
- Conduct regular assessments to ensure venues and events are meeting community needs
- Use data to inform future planning and development decisions
Requirements:
- 5+ years of experience in venue or event management
- Strong leadership and communication skills
- Restaurant/Catering Experience (preferred)
- Passion for community engagement and outdoor spaces
- Proficiency in event management software and budgeting
- Bachelor's degree in relevant field (e.g., Parks & Recreation, Event Management, Hospitality)
Physical Requirements:
- Stamina and Endurance
- Mobility and Agility
- Manual Dexterity
- Physical Strength
- Excellent Vision and Hearing
- Ability to work in varying conditions *(ex: hot/cold, loud noise level, crowded spaces)
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Holidays
- Monday to Friday
- Weekends as needed
Experience:
- Events management: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Ability to Commute:
- Lafayette, LA 70503 (Preferred)
Ability to Relocate:
- Lafayette, LA 70503: Relocate before starting work (Required)
Work Location: In person