Busy Melville Commercial Real Estate firm actively looking for an Office Manager to oversee its day-to-day operations. Fluency in Timeslip is a necessity. Exceptional organizational, problem-solving, communication, interpersonal, and time management skills are needed for this position.
The ideal candidate will have at least 5 years of Law Firm experience in the following areas:
- Managing and coordinating calendars of 17 staff and attorneys.
- Work with building management and third-party vendors to coordinate and oversee regular suite maintenance and repair.
- Responsible for interfacing with vendors and assistance in negotiating vendor contracts and firm insurance .
- Manage Accounts Receivable, Accounts Payable, Payroll and all aspects of billing.
- Responsible for all Human Resource functions including recruiting, interviewing, hiring, onboarding, maintaining personnel files, etc.
- Provide on-site technical support for office machines including: computers, monitors, printers, copiers, fax, etc.
- Coordinate security, computer and telephone server systems.
- Prepare client Engagement Letters and facilitate opening of client files.
- Handle ordering of office & kitchen supplies.
- Coordinate annual evaluation process for all staff.
- Update and maintain firm employee manual.
- Coordinate and run office social events.
- Participate in Partnership meetings, weekly firm calendar meetings and weekly admin. meetings.
- Oversees law firm marketing, including: website management, social media, article publications, etc.
- Assist with client communications.
Must be proficient in Timeslips Billing Program or similar law firm billing software, MS Word, Excel & Outlook.
Pay: $70,000.00 - $90,000.00 per year, salary commensurate with experience.
Submit resume to: kbda@brownaltman.com
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
Work Location: In person