Duties and Performance Requirements
- Following Orleans County NRCD policies and producers to conduct internal business functions to improve overall business operations.
- Conduct financial analysis processes including update and maintain tracking spreadsheets and provide grant and services agreement budgeting support, tracking and reporting and working with the district manager on fiscal budget procedures. Identify opportunities for cost savings and revenue generation.
- Manage OCNRCD QuickBooks online practices and processes including processing invoices, expenses, financial data entry and administering bi-weekly payroll.
- Provide clerical human resources support and maintaining organizational policies and procedures.
- Maintain OCNRCD insurance policy.
- Manage and pay the organizations quarterly taxes.
- Maintain supplies for the office in consultation with the District Manager by following procurement procedures as set forth by the District Internal Controls policy.
- Oversee the district equipment catalog and vehicle maintenance requirements.
- Oversee and work with staff to maintain OCNRCD’s grant management Trello software and OCNRCD workload deadlines and event etc calendars to streamline processes and enhance productivity.
- Attend monthly board meetings, take minutes, and complete needed tasks for OCNRCD to meet Vermont open meeting law.
- Work alongside the District Manager on special projects like assessing workflow systems, implementing improved systems and tools, preserving and accessing institutional knowledge, improved file naming SOP structures, creating contingency plans for staff transitions, creating a project catalog, and on board a customer management software.
- Working with the District Manager and other staff to secure additional grant funds to boost our core program and services and maintain OCNRCDs capacity.
- Provide administrative day to day support to staff as needed for delivery of District Programs, such as, clean water project management administration needs, the annual tree sale, and tours, informational, and educational events, etc.
Skills Needed for Success
· Positive and professional attitude in the performance of duties.
· Detail orientated and highly organized.
· Possess an interest and passion for OCNRCD’s mission.
· Experienced, comfortable, and skilled in the use of online technology and tools like the use of Google Drive, QuickBooks online and Trello (or similar) grant management software.
· Must be comfortable in a fast-paced work environment.
· Strong leadership skills with the ability to motivate and guide others effectively.
· Excellent analytical and problem-solving abilities
· Operations and organizational management experience and skill set is required.
· Ability to make decisions in the light of established precedents, district policies and to show resourcefulness in meeting new problems.
· Demonstrate good judgment, tact, diplomacy, and ability to guard confidentiality.
· Maintain and keep records of some complexity and prepare important reports and tabulations from these records.
· Able to understand and follow oral and written instructions.
· Maintains professionalism through appearance and conduct presenting the best image on behalf of self and district.
· Deadline-oriented, able to prioritize multiple complex responsibilities while maintaining a high level of attention to detail and performance.
· Exceptional interpersonal skills are required and the ability to work with a wide variety of people within multi-stakeholder communications and priorities and working within a team.
· Ability to work independently and unsupervised.
· Experience grant writing, working on grant funded programs and grant management success is a plus.
Helpful Skills but Not Required
· Experience in the environmental conservation field.
· Experience working with and or knowledge of state and federal conservation programs.
· Knowledge of Conservation Districts.
· Experience with mission driven grant funded organizations.
Job Type: Part-time
Pay: $25,000.00 - $27,000.00 per year
Expected hours: 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
Work setting:
Experience:
- Computer skills: 1 year (Preferred)
Ability to Commute:
- Newport, VT 05855 (Required)
Ability to Relocate:
- Newport, VT 05855: Relocate before starting work (Required)
Work Location: Hybrid remote in Newport, VT 05855