Operations & Property Manager for Caddo Investments
Our ideal candidate will have a background in multifamily or self storage.
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Caddo Investments is looking for their first ever hire! Submit your application or the opportunity to be employee #1.
- Caddo Investments is a DFW-based, private equity real estate firm specializing in alternative real estate investments outside of the more conventional, institutionalized scope.
- Caddo Investments was formed in January 2024 and just acquired their first asset with plans to quickly grow their portfolio.
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Caddo’s current focus is on self-storage and industrial properties.
Description
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Seeking to identify a Property Manager (“PM”) who has a strong background in commercial property management.
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The right applicant will be a self-starter who needs minimal supervision and can carry out tasks to completion within designated time frames.
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The PM will be responsible for all aspects of the day-to-day operations of the property including tenant relations, maintenance and repair, rent collection, invoice coding, and assisting the senior property manager with annual budgets within the company portfolio.
Qualifications
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Bachelor’s degree preferred, but not required.
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Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
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Must possess a valid driver’s license.
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Must own reliable transportation for traveling from site to site.
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Yardi or comparable property management software proficiency a plus.
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Highly organized with the ability to complete tasks in a timely manner.
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Effective communication (verbal/written) and interpersonal skills.
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Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers.
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Ability to prioritize, coordinate, multi-task, and demonstrate initiative.
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Work well independently and as a team.
Summary of Job Duties
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Tenant Relations
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Establish a positive relationship with new and prospective tenants by providing strong customer service and responding to inquiries/open issues promptly.
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Administer and facilitate annual tenant surveys, and review survey results to implement changes (or provide explanations as appropriate) to address any issues and maintain a positive relationship with each tenant.
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Accounting & Reporting
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Generate annual budgets for expenses and capital for the portfolio. Oversight of operating expense estimates and reconciliations. Assistance with annual reconciliations and collections.
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Manage operating and capital expenses for the portfolio to ensure budget guidelines are established and adhered to based on the company’s objectives.
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Perform and/or oversee monthly management report preparation, including variance reports, construction management fees, general ledger detail review, accounts receivable, etc. Write, summarize, and present data in a clear and concise management report.
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Manage and approve invoice and purchase order workflow digitally.
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Leasing
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Ensure all available spaces are marketable and ready for leasing tours.
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Manage interaction with prospective tenants
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Assist with developing tenant improvement scopes of work and obtaining budget pricing.
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Track critical leasing data and providing required tenant notifications.
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Coordinate tenant move-in and move-out process.
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Vendor Selection, Project Management and Contract Administration
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Conduct competitive and ethical bidding procedures for building services, capital improvements and interior construction to ensure quality and competitive pricing.
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Oversee scheduling and completion of contract work.
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Review construction documents and proposed work descriptions for accuracy and value creation.
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Develop beneficial relationships with service partners.
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Conduct regular site meetings in the field to inspect work and review options to resolve open issues effectively.
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Conduct inspections prior to approval of invoices and pay applications.
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Manage multiple projects simultaneously through effective time management and organizational skills.
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Special Projects
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Assist with the due diligence process for potential acquisition of building(s).
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Perform building inspections and report any concerns to acquisition team.
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Coordinate new or transfer of utility services at acquired properties.
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Obtain competitive bids for installation or recurring services as required.
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Assist with coordination of access, new services, building inspections or any other project as assigned.
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Provide leadership, supervision and team support for the property management and administrative staff.
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Provide oversight and manage day-to-day office activities.