Position Summary:
The Operations Clerk plays a crucial role in supporting production and operations team in various procedures within the company such as administrative support, documentation, inventory management, EHS and file management. The Operations Clerk will work closely with the team to ensure production deadlines are met while assisting with operational inquiries or issues. They may prepare status and performance reports and resolve production issues and will work with EHS on compliance and training management.
Essential Job Functions:
The Operations Clerk will have several Roles and Responsibilities including, but not limited to the following:
- Assists operations and production teams by providing administrative support that may include documentation and file management, phone calls, emails and other correspondence
- Safety orientation for new employees
- Responsible for purchasing and distributing safety equipment for employees as needed
- Prints and post updated slides to Misson Control Board
Partners with leadership to document work instructions
- Represent department managers or other senior-level managers in meetings, including taking notes as needed
- Organizing events, scheduling meetings, and making travel arrangements
- Prepare reports, charts, a summary of maintenance activities, downtime histories
- Assist the Maintenance Manager with general clerical work, data entry and parts inventory
- Inputting and maintaining accurate records or various operations data such as inventory, orders, shipments, or customer information using software or spreadsheets
- Assists with creating, organizing, and maintenance of operational documents that may include invoices, POs, logistics documents and other reporting as needed
- Monitor and track the status of POs, ensuring timely delivery of goods and services
- Supports monitoring and updating inventory levels and coordinating with the procurement team to ensure adequate stock levels, and conducting regular inventory audits
- Acts as manufacturing liaison between various departments or teams to ensure smooth communication and coordination of operational activities impacting Production and Operations teams
Assists with scheduling and coordinating appointments, meetings and other operational activities as needed
- Maintains organized filing systems for operations documents creating easy paths for access
- Works with EHS & Facilities Manager in maintaining safety, training and compliance documentation, setting up safety training packets and distribution
- Providing administrative support to other departments or projects as needed
- Excellent organizational, verbal and written communicational skills
- Anticipate needs and delivery timely, relevant solutions and actions
- Able to develop rapport and relationships with all levels of employees
- Capable of handling sensitive, critical information, self-directed and independent
- Ability to quickly adapt to current conditions and to multi-task efficiently and effectively • Must perform all work in accordance with all safety procedures
- Will perform duties in both office and Manufacturing plant environment
- Excellent organizational, verbal and written communicational skills
- Able to develop rapport and relationships with all levels of employees
- Ability to quickly adapt to current conditions and to multi-task efficiently and effectively
- Must perform all work in accordance with all applicable safety procedures • Able to work Overtime based on production requirements
- Other duties and responsibilities as required This is a guideline to help you evaluate the position additional duties as required
Required Skills and Abilities:
- High School Diploma or GED
- 1-3 years or more years of professional experience with production operations support
- Minimum 2 years in high volume administrative role in a manufacturing environment preferred
- Strong data entry and record-keeping experience
- Experience in analyzing complex data and working with cross-functional teams in a fast-paced distribution or operations environment
- Bilingual (Spanish) is a plus
- ERP/MRP Software/Technical Skills (Intermediate)
- MS Office Suite (Outlook, Word, Excel, PPT)
- Warehouse Management System Knowledge
- Excellent written and verbal communication skills; strong interpersonal and communication skills to interact with all levels of the organization as well as professionally represent the company to outside parties
- Ability to foster and build relationships with cross-functional team members throughout the organization.
- Ability to effectively explain and interpret organizational policies and procedures • Superb skills in problem solving and critical thinking with attention to detail and follow-up
- Ability to work as needed, particularly during high volume periods, to ensure that departmental objectives are accomplished
- Capacity to apply a good understanding to carry out detailed written or oral instructions; deal with problems involving variable in standardized situations; understand fundamental flow of shop material and its problems or material handling
Job Type: Contract
Pay: $19.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative Support: 1 year (Preferred)
- Production Operations: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Work Location: In person