Job Summary:
We are seeking a detail-oriented Buyer to join our team. The ideal candidate will be responsible for managing the procurement and production planning of fresh produce items & Groceries such as Packaging, Kitchenware, Bakery, Party Supply, Grocery, Candy, Disposable, Meat & Produce Buyer will be responsible for selecting and purchasing quality products for our business. Your responsibilities will include processing purchase orders, negotiating with suppliers, tracking orders, creating, and maintaining an inventory, quality assurance and liaising with inventory teams and management. The buyer will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand. The Buyer should be analytically minded and possess excellent negotiating skills to secure the best prices according to budget. Knowledge of sales and marketing principles is advantageous. Primary goal will be to ensure shelves are stocked with quality items that meet consumer demand while optimizing costs and maintaining supplier relationships.
Duties:
- Responsible for procuring packaging and supplies.
- Resolving cost, quality, lead-time, packaging, and other purchasing related issues with suppliers.
- Utilize ERP system for inventory management and order processing
- Issuing and tracking credit requests for vendor shortages, damages, and mis-ships.
- Building and maintaining positive, long-term supplier relations.
- Regularly negotiating price, credit terms, discounts, packaging, and shipping methods with suppliers.
- Monitoring par levels for all products documented, adjusting by period, and using as a baseline procurement guidance.
- Monitoring product expiration dates, making sure all products get sold in a timely matter.
- Monitoring the store schematics to ensure that every product has a proper location in each department. Its important to make changes due to novelty items, change of seasons, etc.
- Capable of operating all purchases within a quarterly budget
- Generate and present reports to show department results, growth, etc.
- Purchase products accurately and according to customer preferences and availability, including regular review of standing orders.
- Remain up to date with industry trends by regularly researching suppliers and new products.
- Arrange product demos and samples with suppliers.
- Negotiate with suppliers for favorable prices, terms, quality, and delivery.
- Ensuring departmental deliveries, meet our standards of quality prior to accepting the products.
- Coordinate any returns and monitor credit from suppliers, where applicable
- Review invoices for accuracy
- Assist customers with special orders, as needed
- Merchandise and marketing products, including promotions, coordinating discounts with other departments, and advertising in the ad.
- Strong interpersonal skills to work with team members, clients, and suppliers
- Negotiation skills to work with suppliers and make better deals for the company
- Good attention to detail to ensure all purchase orders are accurate.
- Math skills to make sure all calculations are correct and avoid any unforeseen losses for the company.
- Verify barcodes and shipping information; prepare paperwork
- Developing an effective and accurate system for monitoring purchase orders.
- Ensure that all product labels are accurate, complete, current, and include a full ingredient list.
- Provide product information for customers and staff.
- Respond quickly and courteously to all requests and complaints from customers. Work to ensure that all customers feel satisfied after any interaction.
- Research, select and purchase quality products and materials.
- Build relationships with suppliers and negotiate with them for the best pricing.
- Process requisitions and update management on status of orders.
- Update inventory and ensure that stock levels are kept at appropriate levels.
- Arrange transport of goods and track orders to ensure timely delivery.
- Analyze market trends and apply this knowledge to make insightful buying decisions.
- Coordinate with inventory team, management, and stockroom as required.
- Assess quality of stock received and escalate any discrepancies to suppliers and management.
- Analyze forecast data and forward forecasts to suppliers of assigned supplier group.
- Works closely with the Management to expand sourcing programs as appropriate.
- Verifies receivables, consignment reporting and cost information to pay invoices.
- Enters, monitors, and expedites purchase orders consistent with requirements; manage delivery, quality, and inventory levels.
- Act as liaison between suppliers and customer service/sales departments for orders status, procurement procedures, and problem resolution.
- Coordinates as appropriate, quality matters and engineering changes/developments between the company and suppliers.
- Validate, reconcile and process receiving reports, vendor invoices and other payment documents
- Maintain material purchasing files, reports, price lists, and other records in accordance with established policies and procedures and audit guidelines.
- Performs other related duties as required
Skills:
- Ability to take direction and work with supervision.
- Strong computer skills and data-entry; multi-tasking and organizational skills.
- Critical thinking and negotiation skills.
- Minimum of 2 years of experience with purchasing or materials related activities.
- Prior retail experience as a buyer, with bakery, packaging, kitchenware, party supply, grocery, meat, produce is strongly preferred.
- Great customer service skills, including in conflict resolution.
- Highly driven, self-motivated, and able to work under pressure with supervision.
- Energetic and friendly with excellent verbal and interpersonal written communication skills.
- Experience using Excel and other similar software’s
- Ability to interact effectively with others, both within & outside the organization.
- Knowledge of math to determine prices, etc.
- Continually evolving knowledge of industry trends and forecasting.
- Strong communication skills with supervisors, staff, and members.
- Demonstrated ability to multi-task and remain calm under stress.
- Detail oriented, including maintaining records and following procedures.
- Ability to speak, read, write, and understand both English and Spanish sufficiently to understand conversations, presentations, company manuals, forms, and documents.
- Ability to work evenings from time to time and weekends required
If you are a proactive individual and possess the necessary skills in procurement, production planning, and negotiation, we invite you to apply for the Buyer position.
Job Type: Full-time
Pay: $66,560.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Experience:
- Procurement: 5 years (Required)
- Purchasing: 5 years (Required)
Ability to Commute:
- Moreno Valley, CA 92557 (Required)
Work Location: In person