The position is a Research Coordinator (RC) located within the Cincinnati Veterans Affairs Medical Center (CVAMC) in Cincinnati, Ohio. The incumbent will be hired through CVAMC’s VA Nonprofit Corporation, Cincinnati Research and Education for Veterans Foundation (CERV) to perform a variety of clerical, administrative and technical duties/responsibilities in support of a funded VA research protocol with the intent of accomplishing the administrative requirements of the organization to which assigned.
POSITION SUMMARY
The purpose of the work is to plan and carry out the specified research in order to improve thetreatment methods utilized for Veteran populations. The incumbent will use established methods,practices, and criteria to identify, study, and recommend solutions for resolving conventional problemsor questions in regards to the specified research protocol.
This role is responsible for reviewing administrative program guidance, policies and procedures from higher authorities to ensure the research is adhering to institutional restrictions. Assists in preparing for submission to all regulatory committees. Assists in resolving administrative problems by researching office files, historical data, etc.; furnishes administrative advice on the adequacy and feasibility of proposals and recommendations. Maintain a continual accumulation of all types of data for use in preparation of a variety of reports.
MAJOR DUTIES
The RC will perform a variety of clerical, administrative and technical duties/responsibilities in support of research. Assist in activities related to clinical research studies including, but not limited to: answering phone calls, screening study participants for eligibility, enrolling and consenting participants, responding to general inquiries from the participants, and implementing study specific procedures.
Prepare correspondence covering subject of an administrative nature, both internal and external. Maintains correspondence and performs follow-up action to ensure timely reply/action. Receives and logs outgoing correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, factual correctness, enclosures, dates, signatures, complete addresses, etc. Respond, personally, to non-technical, but substantive, requests for information involving directorate programs and functions, project assignments, internal procedures and relationships, and current work status. Maintains records for all potential and/or enrolled participants and ensure proper collection of data.
Review administrative program guidance, policies and procedures from higher authority to determine effect on assigned mission. Assists in preparing for submission to all regulatory committees. Maintain a continual accumulation of all types of data for use in preparation of a variety of reports.
Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Coordinates with Principal Investigator on study related units in matters of personnel management and with other staff organizations on various administrative activities to obtain information for accomplishment of own assignments or to provide to others.
Operates study related equipment including but not limited to study computers, recording devices, and medical equipment with the appropriate training and/or certification.
Prepare a variety of narrative and tabular material (e.g., correspondence, reports, technical papers, charts, statistical tables, manuals, travel orders, messages and other documents) involving the common terminology of the unit for which the work is done and requiring accuracy in spelling, grammar, and syllabication. Operate related peripheral equipment such a printers and modems as required.
Performs other related duties as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform all listed major duties. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge, skill and considerable experience in managing clinical research projects and/or programs. Experience in working with the research protocol targeted population. Skill in managing research settings and coordinating projects (including following protocols, enrolling and interviewing patients, and obtaining informed consent). Knowledge of the
Organization/’s mission and operating programs, support organizations and functions, and specific techniques and analysis, in order to promote efficiency and effectiveness of the assigned area of responsibility. Knowledge of pertinent laws, regulations, policies and precedents conducive to performing research within the VA, particularly Health Insurance Portability and Accountability Act (HIPAA), Privacy Act(PA), and Institutional Review Board (IRB) policies.
Skill in analyzing problems in order to frame the issue, formulating alternatives to resolve, and presenting recommended solutions. Ability to choose, interpret, adapt, and apply pertinent guidelines. Knowledge of various software (i.e., spreadsheet, word processing, and graphics, databases), as well as the various functions and features of several programs in each category.
Skill in using various devices such as personal computer, and devices such as copiers, printers and modems, using a standard typewriter style keyboard. Fully qualified typist skill is required. Knowledge of terminology peculiar to the organization; i.e., agency and installation acronyms and jargon, as well as administrative, and other such terminology. Knowledge of various forms and formats required to complete administrative requirements.
Ability to organize and prioritize work, work independently and meet deadlines for routine reports.
Ability to train and lead a clinical team.
Ability to work independently with minimum direction, adjust to varying amounts of work, use time efficiently, be self-motivated, and work with individuals with varied technical backgrounds.
Knowledge of database systems, word processing tools, and spreadsheets (REDCap, MS Office Word, Excel, etc.).
Excellent communication skills, both written and verbal.
WORK ENVIRONMENT:
The position reports to the Principal Investigator who supervises/assigns work in terms of broad objectives; i.e., continuing responsibility for specific, on-going projects/programs. Supervisor relies on incumbent to exercise disciplined initiative in applying independent judgment and discretion in selecting and applying established work methods and procedures. Incumbent works independently, handling problems and deviations in accordance with practices, and policies with full transparency. The Supervisor is available for consultation in resolving controversial issues, if needed. Completed work is subject to occasional spot check for soundness of conclusions and recommendations, consistency with program requirements and objectives. The work is overseen and reviewed by the Supervisor and at a national level to determine that objectives are met and for compliance with the research project policies and regulations.
The work performed involves routine research processes including recruitment, screening, interviewing, and follow-up. Daily tasks involve various sources of information but require little modification of established protocol.
Job Type: Full-time
Pay: $59,223.00 - $62,981.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Education:
Experience:
- Clinical research: 1 year (Required)
Work Location: In person