We have an exciting opportunity for a Representative Payee Services Assistant who will provide administrative support and assistance to the Supervisor of Representative Payee Services and the Finance Department, to include: Preparation and maintenance of all financial information regarding adult participants in accordance with Eden’s policies and procedures and in compliance with the State of New Jersey Department of Human Services and the Department of Labor; ensure compliance with the Social Security Administration and Medicaid regulations in order to maintain participants’ Medicaid eligibility; and maintain open communication with the Program Services Department, the Therap Team as well as the parents/guardians to assure that the participants’ social security and Medicaid reporting needs are met.
PRIMARY RESPONSIBILITIES
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Prepare monthly participant financial reports for parents and guardians.
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Prepare Supportive Housing Connection (SHC) annual reassessment forms and additional information as needed by the SHC in order to calculate monthly rental subsidy payments.
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Prepare quarterly Continuous Quality Improvement (CQI) financial reports and annual employment reports of hours and earnings for pertinent participants.
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Maintain earnings spreadsheet for participants’ income for all job placements.
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Assist with maintaining residential budget books for all residential participants including but not limited to bank statements and reconciliations, VISA and Petty Cash logs, etc.
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Assist with maintaining a file on all financial information for all participants in compliance with Eden’s policies and procedures as well as with the NJ Department of Labor regulations
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Maintain the petty cash accounts for pertinent participants and replenish them as necessary.
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Assist with the preparation of monthly invoices for service and contracted work and communicate with employers to reconcile outstanding balances.
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Communicate with participants’ employers to obtain necessary financial information in order to maintain Social Security and Medicaid eligibility as well as to ensure compliance with the NJ Department of Labor.
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Work with the Day Program Supervisors to ensure the proper recording procedures for participants’ earnings information.
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Assist with uploading all necessary participant financial documents into Therap, and filing of participant documents.
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Assist with the participants’ Medicaid renewal process.
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Assist with maintaining the accuracy of the participants’ database, including annual participants’ earnings.
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Assist with any other duties as assigned by supervisor or his/her designee, the Director Finance or the Chief Financial Officer.
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Assist with the verification of the accuracy of the participants’ monthly trust reports as requested by supervisors.
(The responsibilities listed are representative and not all inclusive; other duties may be assigned by supervisor/s.)
POSITION REQUIREMENTS
Education: High School diploma required; associate degree in accounting or related field preferred.
Experience: 2 years’ experience providing Representative Payee services and/or Accounts Receivable
Specialized Skills and Knowledge
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Basic Bookkeeping skills
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Strong organizational and time management skills.
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Results oriented/ability to meet deadlines.
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Strict attention to detail.
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Analytical skills/ability to work independently.
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Ability to communicate effectively.
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Ability to work as a member of a team.
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Proactive, self-starter, with a strong work ethic.
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Advanced proficiency in Microsoft Office, especially Excel.
Eden Autism Services is an E-Verify Employer