The Kings County District Attorney's Office and the Kings County Public Health Department are seeking an energetic, customer-oriented Office Assistant to provide exceptional public service to our community. The ideal candidate will be able to work independently and manage tasks efficiently. Future vacancies for this position throughout the County may be filled from the eligible list to be established. The typical life of a list is six months.
SALARY
Office Assistant I - $16.05 - $19.58 Hourly; $33,384.00 - $40,726.40 Annually
Office Assistant II - $17.73 - $21.63 Hourly; $36,878.40 - $44,990.40 Annually
DISTINGUISHING CHARACTERISTICS
The Office Assistant classification series encompasses a broad category of clerical office and staff support functions which are utilized in many County departments. Although actual assigned duties of positions may vary from and within each department, the primary duties generally involve typing/data entry computer keyboarding, public/customer service, document/report preparation within established procedures, and record/file systems maintenance.
Office Assistant I is the entry level classification in this series. Incumbents work under close and continuous supervision while learning County and departmental policies and procedures, rules and regulations, and various department specific forms. Incumbents at the entry level are expected to advance to the II level upon satisfactory completion of the minimum requirements for the higher level and, when, upon recommendation of the Department Head, they have demonstrated the ability to perform at the experienced level.
Office Assistant II is the journey level classification in this series. Incumbents normally work under general supervision, and are expected to perform the more difficult department specific clerical office and staff support duties, with greater independence to prioritize work assignments, solve routine problems, and exercise judgment within a framework of established procedures.
Performs a variety of general and/or department specific clerical office and staff support duties related to an assigned unit, division or department; answers telephones/greets members of the public using or seeking information about County or department services; conveys information about services provided and gives accurate and prompt referrals to members of the public when appropriate; may handle telephone or in-person complaints to the extent possible and authorized; takes and conveys messages; types/keyboards and processes a variety of rough draft and final documents, such as correspondence, memos, statistical or other charts, graphs or reports, manuals, forms, schedules, invoices, logs, work orders, requisitions; proofreads, edits and corrects prepared materials, ensuring accuracy, completeness, compliance with department policies, and correct grammar, punctuation and spelling; performs a wide variety of routine and/or repetitive tasks, such as, filing, billing, and collecting, receipting and reconciling fees or other payments; maintains, files and retrieves department records; makes appointments; maintains confidentiality of department records, files, correspondence and related information; operates office equipment as required, including computers, intercoms, telephones, facsimile machines, photocopiers, calculators, typewriters, two-way radios, microfilm/microfiche machines, postage meters, and other office machines, equipment or appliances; enters, edits and retrieves data and prepares regular or special reports; may perform production typing/keyboarding; may operate fingerprinting/imaging and/or scanning equipment; may operate CLETS terminal; may order, store, distribute and inventory office supplies; may issue, receive and process various applications, permits and other forms; may receive, sort, distribute and process in-coming/out-going mail and other materials; may prepare and process personnel-related documents, such as payroll, timecards, action forms, leave requests, and other related documents; may perform routine office equipment maintenance to determine cause of problems and need for service or repair; may take and prepare minutes of meetings or conferences; may set-up rooms for meetings or conferences, including checking in attendees, making or setting out beverages and refreshments, and clearing or cleaning up rooms; may be assigned special projects; attends training, meetings and conferences, as assigned; may provide assistance with the maintenance and/or problem-solving of computer hardware and/or software systems and databases.
Please note: Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.
Any combination of education and relevant experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required knowledge, skills and abilities would be:
Office Assistant I:
Experience: None required.
Office Assistant II
Experience: One year of clerical office experience equivalent to an Office Assistant I in Kings County, preferably including experience in computer word processing.
Both Levels:
Education: Equivalent to completion of the twelfth grade. (Clerical work experience or completion of courses in a clerical vocational training or work-in-lieu program may substitute for the required education on a year-for-year basis).
License: Some positions may require possession of a valid, appropriate California driver's license issued by the Department of Motor Vehicles.
Special Requirements: Type and use a computer keyboard with speed and accuracy at a level sufficient to perform the duties of the position. Some positions may require the ability to qualify for security clearance through a background investigation and/or a fingerprint check. Some positions may require the use of bilingual skills requiring speaking, reading and/or writing fluency in a foreign language. Some positions may require the ability to lift and carry objects weighing up to 35 pounds for distances up to 20 yards.
Work Environment/Physical Requirements: Works primarily in an office which requires mobility and dexterity to work in a standard office environment and use standard office equipment; lift and carry objects for distances required to accomplish the tasks at hand; work indoors with occasional travel to offsite locations and trainings; routine standing and walking; Utilize full range of physical motion to walk, stand, sit for periods of time; hearing and speech to communicate orally, in person, and on the phone; vision and hand/eye coordination for use of computer equipment and to drive; visual ability to distinguish colors and depth perception.
All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or a written examination (pass/fail) and/or an oral examination (100%) to determine placement on the eligible list. Note: Those applicants who are among the top 40 written test scores will be invited to participate in the oral examination process.