Job Description:
Examples of Essential Functions:
- Provide clerical, administrative, and data entry support.
- Collect, review, and analyze data; prepare reports, charts, budgets and other presentation materials, take meeting minutes, and prepare written reports.
- Schedule, coordinate, and maintain calendar appointments and department meetings.
- Coordinate office and/or departmental operations.
Examples of Duties:
- Collect and assemble data and department reports.
- Assist other departments with Administrative support.
- Maintain accurate department and Operator attendance records, files and reports.
- Compile and type memos, letters, meeting notes and other correspondence.
- Answer telephones, take and distribute messages, and respond to emails.
- Respond to departmental inquiries and resolve information requests.
- Post notices and neatly maintain notice boards.
- Schedule department meetings and coordinate conference rooms and community spaces.
- Manage incoming and outgoing correspondence, including emails, faxes, mail, and packages.
- Create and accurately update spreadsheets and monthly reports.
- Maintain, organize, and file records, receipts, spreadsheets, databases, and confidential documents.
- Reconcile department spending, and track department budget and expenses.
- Process invoices and expense reports, compile travel authorizations and route for approval.
- Submit work orders, schedule, and maintain general office space and equipment.
- Open and sort mail.
- Organize office space and coordinate with Safety and Facilities as needed.
- Purchase and keep inventory of supplies and equipment.
- Submit work orders to maintain the office building and Operator's area as needed.
- Perform all job duties and responsibilities in a safe manner to protect one self, fellow employees and the public from injury or harm. Promotes safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
- Perform other duties as assigned.
Supervision:
Works under the supervision of the Base Manager, Assistant Manager, and department staff, who establishes goals and objectives and evaluates performance.
Minimum Qualifications:
- Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position.
- Development of the required knowledge and abilities is typically obtained through but not limited to:
- High School Diploma or GED equivalent.
- Three(3) years of full-time Administrative or Executive Assistant experience.
Preferred Qualifications:
- Must be proficient in Microsoft 365 (Word, Excel, OneDrive, and Teams)
- Must communicate effectively with staff and other departments.
- Must have good writing and communication skills.
- Must be able to perform duties and support functions with minimal supervision.
- Must have good organization and time management.
- Experience with PeopleSoft or another enterprise HRIS software.
- Experience in a represented or union environment preferred.
- Public Sector experience is desirable.
Job Types: Full-time, Contract
Pay: $34.38 per hour
Expected hours: 40.00 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Work Location: In person