Summary of the Job: - Part-time
The Administrative Professional - Generalist is responsible for providing administrative support, general clerical, receptionist and project-based work. The Administrative Professional should be committed to Sanctuary practice utilizing tools that reinforce our shared language to create a trauma-responsive culture.
Qualifications:
- A high school diploma or GED and one year experience in related field or successful completion of a formal training curriculum from a technical college or school pertaining to skills need to perform tasks assigned.
- Strong written and verbal communication skills
- Ability to sit at workstation for extended periods of time; occasionally lift/carry parcels up to 35 pounds.
- Ability to read and interpret documents/procedure manuals.
- Possess the ability, flexibility and maturity to render the duties and responsibilities required of this position.
- Have the ability to manage time, set priorities and to organize and follow structured routines .
- Advanced computer skills with the ability to learn new software applications.
- Handle multiple tasks simultaneously.
Primary Responsibilities:
- Keep office running smoothly/efficiently within the team approach.
- Act as official greeter and direct guest as needed maintaining high level of customer service.
- Process office mail-outgoing and incoming.
- Create and modify documents using various software with accuracy and in a timely manner as assigned.
- Process census reports and other reports as assigned.
- Provide administrative support to the Support Services department.
- Monitor and insure proper licensure and policy procedures within assigned program.
- Become notary public or maintain notary public status as assigned.
- Ensure documentation is in full compliance with agency, licensing, accreditation and contract guidelines.
Additional Responsibilities:
- Manage the switchboard, handling incoming and outgoing calls as assigned; including maintaining and operating office answering machine.
- Maintain orderly lobby and monitor visitor and work area.
- Operate and maintain various office equipment.
- Represent agency favorably at all time.
- Other duties as assigned.