The Choice, Inc is seeking an Part-time Administrative and Operations Coordinator (fully remote!) for our client- a nonprofit, mentoring organization for emerging professionals in the field of infrastructure.
The Coordinator will support and manage the critical functions for the day-to-day needs of the organization. This is a great opportunity for professionals interested in gaining more experience in nonprofit operations/nonprofit management. It could be ideal for a graduate student. The schedule is very flexible (about 12-20 hours a week).
The ideal candidate will have:
- previous administrative and operations experience. Experience with newsletters, communications, and working with a CRM highly preferred
- an interest or experience in infrastructure a big plus not required!
Job Duties will include:
- Organizing meetings (using Zoom and calendar invitations), helping to set agendas to ensure productive discussion, assisting in notetaking and follow-up, preparing and circulating minutes, and maintaining a master schedule of internal meetings and task list
- Managing key documents and a document control system to ensure access, security, and maintenance of current versions.
- Coordinating communications, branding, and marketing efforts, including the delivery of new content and maintaining key communications platforms
- Developing effective communications strategies to convey messaging to members and other key stakeholders
- Creating email campaigns and a regular newsletter in Glue Up (CRM) and coordinating with Committee Leaders to ensure updates are received
- Updating and maintaining the website, LinkedIn page, Instagram, and internal communications.
- Creating event pages using Glue Up and Zoom platforms as well as back-end support during the events.
- Conducting logistics of evaluating vendors and coordinating event contracts / coordinating and ordering banners and other materials for in-person events.
- Maintaining an online event calendar and tracking sheet and updating it with the latest details on key conferences/industry events.
- Assisting committees in the management of the academic fellows and student scholarship programs from the application process and selection, to implementation and follow up ensuring deliverables are achieved.
- Assisting Committee Members to build and maintain relationships with Academic Partners through outreach, tracking, coordination with members, and facilitation of programs and initiatives.
- Maintenance of job portal (coordinating reminder emails to Members and updating job portal with new opportunities).
- Maintaining the most up-to-date lists of organizational and individual members and the Board of Directors through the Glue Up CRM system.
- Assisting with member onboarding and orientation.
- Managing general email address account
- Preparing expense reports with assistance from the treasurer for board meetings and committee updates; Assisting treasurer in the member invoicing process; Coordinating organizational payments with the treasurer; Ensuring all actions align with budget policies.
Job Type: Part-time
Pay: From $26.00 per hour
Expected hours: 10 – 20 per week
Schedule:
People with a criminal record are encouraged to apply
Application Question(s):
- This position is approximately 10-20 per week. It can vary. Is this a good fit for you?
- What hours during the work week are you available?
- Are you fully vaccinated for Covid?
Work Location: Remote