This Role
Property Management Company is seeking a contract Personal and Executive Assistant for their ownership team, based out of their Wellesley office. This position requires a professional and friendly individual, who is reliable, has had previous experience with an ownership team, and can communicate effectively, both verbally as well as in writing.
What you’ll do:
- Calendar Management: Efficiently manage the owner's schedule, including scheduling meetings, appointments, and travel arrangements.
- Communication: Act as the primary point of contact between the owner and internal/external stakeholders, filtering and prioritizing communications as necessary.
- Administrative Support: Provide comprehensive administrative support, including drafting correspondence, preparing presentations, and organizing files and documents.
- Meeting Coordination: Assist in the planning and coordination of meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Travel Arrangements: Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring smooth and hassle-free travel experiences.
- Expense Management: Manage expense reports and reimbursements for the owner and other leaders, ensuring accuracy and compliance with company policies.
- Project Support: Assist in various projects and initiatives as needed, including research, data analysis, and coordination with other team members.
- Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
- Task Prioritization: Prioritize tasks and deadlines effectively, ensuring that the owner's time is optimized and critical tasks are completed on schedule.
- Ad Hoc Support: Provide additional support as needed to ensure the smooth operation of the owner's office and overall business activities.
*Potential for this to become a longer-term position.
Our core values:
- Honesty + Integrity - We always do what is right, fair, and ethical.
- Comfort + Care - We have a relaxed atmosphere, that makes you feel at home
- Pride - We care deeply about the services we provide for our clients and the properties we manage
- Respect - Recognise the worth in each other and collaborate for better results.
- Spirit - We are positive, and enthusiastic group that is enthusiastic about our
Job Types: Part-time, Contract
Expected hours: 20 – 25 per week
Benefits:
- Flexible spending account
Schedule:
- 4 hour shift
- Monday to Friday
- Overtime
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Wellesley, MA (Preferred)
Ability to Relocate:
- Wellesley, MA: Relocate before starting work (Required)
Work Location: In person