Academy Bus, is seeking an Administrative Assistant to join our team at our corporate headquarters in Hoboken, NJ.
The core hours for this position will be 10:30 AM – 6:30 PM, however, flexibility is required.
100% in the office 5 days a week.
We offer a competitive salary paid on a weekly basis with benefits, including medical, dental, life, prescription, and 401(k), paid time off, and paid holidays.
Free onsite private parking or easy access via public transportation.
Core Role:
Secondary administrative support for the Executive Assistant to the Owner & CEO
- Assist with general administrative tasks as directed by the EA or CEO
- Cover for the EA when she is out of the office or otherwise engaged
- Maintain organization and order in the executive suite
General administrative support for the VP of Sales and the Purchasing Manager
- Assist with general administrative tasks as needed
- Create, review, and maintain special reports and documents
- Transcribe meeting minutes from handwritten notes
- Maintain sales collateral inventory
Desired Characteristics:
- Self-sufficient, multi-tasker who works well under pressure and thrives in a fast-paced environment
- Ability to adapt to changing priorities and expectations
- Organized with attention to detail
- Professional demeanor and communication skills
- Positive and flexible attitude
- Ability to recognize sensitive information and protect confidentiality
Requirements:
- MUST have experience working in a professional office environment
- MUST have experience supporting management or executives
- MUST have experience using Excel, Outlook, and Word
- MUST be able to work hours listed and be flexible as needed
Academy is EEO
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Application Question(s):
- Are you able to work the hours of 10:30 am - 6:30pm, Monday - Friday and be flexible when needed?
- Do you understand that this is a secondary support role and that you will be reporting to the Executive Assistant?
Experience:
- Executive administrative support: 2 years (Required)
Ability to Commute:
- Hoboken, NJ 07030 (Required)
Work Location: In person