TITLE: LSOC Administrative Coordinator
DEPARTMENT: Senior Center Services
REPORTS TO: Center Director
JOB LOCATION: 27 Barrow Street NYC 10014
FLSA: Non-Exempt
JOB STATUS: Full-time
POSITION SUPERVISED: None
NUMBER OF POSITIONS: 1
DATE PREPARED/REVISED: March 12, 2024
DEPARTMENT HEAD APPROVAL: Brian Colon
POSITION SUMMARY:
Our organization is currently seeking an Administrative Coordinator to provide support to our department and uphold the operation of our department. The successful candidate will play an important role in executing a wide array of administrative duties, ranging from data collection and report generation for all funding contracts to the strategic management of event logistics, facility requirements, and digital marketing endeavors.
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Supervise daily center operations during center management’s absence, ensuring smooth and effective service coordination.
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Collaborate with the Center Director to maintain organized paper and electronic files, utilizing DFTA STARS systems for efficient data management.
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Coordinate and manage members involved in various daily center activities, providing guidance and support.
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Maintain availability of newsletters and registration forms at the front desk, facilitating easy access for visitors.
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Organize and manage lists for special events ensuring proper coordination and communication.
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Take the lead in designing eye-catching promotional materials, including flyers, to effectively promote workshops and events.
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Manage an online calendar for events and classes, ensuring accuracy and timely updates.
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Conduct outreach and marketing efforts to promote workshops and events within the community, fostering community engagement.
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Ensure participants and consultants have the necessary equipment for activities and workshops.
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Collaborate with relevant departments to support outreach and marketing efforts.
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Perform assigned tasks and contribute to special projects as directed by the supervisor.
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Attend relevant trainings and meetings to stay informed and contribute to continuous improvement.
QUALIFICATIONS:
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Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders at all levels of the organization.
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Proven track record of success in administrative coordination roles, preferably in a fast-paced organizational environment.
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Demonstrated experience in event coordination with a strong understanding of logistical requirements and best practices.
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Skill in digital marketing platforms and tools, including social media management, content management systems, and online marketing.
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Proficiency in data collection and reporting, with a good eye for detail and accuracy.
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Commitment to maintaining confidentiality and handling sensitive information with discretion and professionalism.
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Willingness to learn DFTA regulations to ensure compliance with relevant guidelines.
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Prior experience working with older adults are valuable qualities for this role.
Organizational Relationships:
The successful candidate interacts with all levels of personnel within the organization and maintains external business relationships within the social services community.
Reasonable Accommodations Statement
To perform this job successfully, a successful candidate must be able to perform satisfactorily each essential duty, to include climbing stairs, lifting 15 lbs and ability to respond to patient medical emergencies. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform these duties.
Vaccination Requirement:
Greenwich House requires all new hires to be vaccinated and recommends all employees, interns, volunteers, and on-site contractors stay up to date with COVID-19 vaccines (including booster shots).
Equal Employment Opportunity (EEO)
Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. For more information regarding Greenwich House and our EEO statement, please visit https://www.greenwichhouse.org/about/