ORGANIZATION OVERVIEW
Founded in 1793, BCHD is the oldest health department in the country, with over 800 employees and an annual budget of $200 million that aims to promote health and improve well-being through education, policy/advocacy, and direct service delivery. BCHD’s wide-ranging responsibilities include maternal and child health, youth wellness, school health, senior services, animal control, restaurant inspections, emergency preparedness, STI/HIV treatment, and acute and chronic disease prevention. Our vision is an equitable, just, and well Baltimore where everyone has the opportunity to be healthy and to thrive. Our mission is to protect health, eliminate disparities, and enhance the well-being of everyone in our community through education, coordination, advocacy, and direct service delivery.
JOB DESCRIPTION
The Baltimore City Health Department Division of Administration is seeking a Special Projects Coordinator who will serve as a dynamic team member and embodies our core values: collaboration, innovation, integrity, empowerment, and data-driven. The Special Projects Coordinator is responsible for providing key support in the form of project management and overall support to the Chief of Staff and Deputy Chief of Staff. A successful candidate for this position is a self-starter, solution-oriented, has great attention to detail, and can work in a fast-paced environment.
This position requires strong alignment with the City of Baltimore’s and BCHD’s mission, values, and strategic vision, as well as demonstrated success, sound judgment, and flexibility working in a complex, fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Management (40%)
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Provide project management, oversight, and leadership on a variety of initiatives including tracking of legislative priorities, agency-wide performance management and quality improvement, the Department’s internship program, and in general working with the executive team to help fulfill the Department’s vision and strategic priorities.
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Exercises discretion and judgment in the resolution of mission-critical day-to-day assignments and requests.
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Other duties as assigned based on changing priorities within the agency.
Stakeholder & Relationship Management (20%)
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Establish effective, collaborative relationships with all levels of constituents throughout a broad range of interest groups.
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Support BCHD’s community engagement efforts by working with stakeholders to fulfill health service requests.
Logistics & Operations (20%)
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Staff the Chiefs of Staff at meetings, including board, committee, legislative, and other meetings. This includes taking basic minutes and following up on action items, as well as potentially chairing meetings in the absence of the Chiefs of Staff and representing the Department appropriately and effectively.
Internal & External Communication (20%)
Draft and/or edit a variety of written documents (emails and memos, etc), including but not limited to internal and external correspondence, briefing materials, and talking points for meetings and events.
Create and/or edit presentation materials, including PowerPoint presentations and other documents.
Collaborates with the Executive Director and leadership team to develop and meet organizational goals.
Partners with directors and managers to remove obstacles to team and organizational success.
Prepares regular financial reporting for the Executive Director to share with the board and leadership team.
Collaborates with the leadership team on high level HR decisions and conflict resolution when needed.
Maintains the integrity and professional business standards of WAYM.
REQUIRED QUALIFICATIONS
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Bachelor’s degree or higher. Preferably in public health, health administration, or public administration
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Two years of work experience or an equivalent combination of education and experience
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Proficient in Slack, Trello, Outlook, Microsoft Word, Excel, and PowerPoint and graphics packages to assemble and create reports and presentations, Google Drive, Dropbox, and other similar platforms.
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Demonstrated success in establishing effective, collaborative relationships with all levels of constituents throughout a broad range of interest groups
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Demonstrated ability to address/resolve difficult, multi-faceted problems.
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Ability to synthesize, analyze, and critique effectively.
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Be a self-starter and accountable to complete tasks and drive performance with minimal oversight.
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Keen attention to detail.
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Creative/imaginative with excellent organizational skills.
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Excellent oral and written communication skills.
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Efficiently operates and manages e-mail, electronic calendars, social media, and other basic office support software.
PREFERRED QUALIFICATIONS
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Knowledge of or familiarity with local, state, and federal government departments or agencies is a plus.
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Public Health experience preferred.
WORK ENVIRONMENT & SAFETY PROTOCOL
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Work follows the CDC best practices for the safety of staff
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This position is considered essential
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Hybrid model: three days remote; two days in office
BENEFITS
Health insurance provided
TIMELINE AND COMPENSATION
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One-year role
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Salary: $50,000- $65,000
Compensation $50,000- $65,000
Posted: Wednesday, May 29, 2024
Job # 461