We are seeking an experienced Executive Assistant to provide high-level administrative support to our managing attorney and facilitate the efficient operation of our legal practice. The ideal candidate will be organized, detail-oriented, and capable of handling a wide range of administrative and executive support tasks.
Responsibilities:
- Administrative Support:
- Manage attorney calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize incoming inquiries and requests from clients, colleagues, and external contacts.
- Prepare correspondence, legal documents, and reports.
- Maintain electronic and paper filing systems, ensuring easy retrieval of documents.
- Handle confidential and sensitive information with discretion.
- Handle firm owner’s personal bills/documents/arrangements
- Handle firm owner’s personal schedule
- Running errands for the firm owner
- Communication and Coordination:
- Act as a liaison between attorneys, clients, and staff, ensuring effective communication and collaboration.
- Screen and direct phone calls and emails to appropriate parties.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
- Legal Support:
- Assist with legal research and document preparation under attorney supervision.
- Track deadlines and manage attorney workflow to ensure timely completion of tasks.
- Proofread and edit legal documents for accuracy and completeness.
- Client Service:
- Provide exceptional service to clients, including responding to inquiries and resolving issues promptly.
- Maintain client databases and contact lists.
- Qualifications:
- Proven experience as an Executive Assistant or similar role in a legal environment.
- Knowledge of legal terminology, procedures, and document formats.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Must know how to File & E-File
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Law Firm: 3 years (Required)
Work Location: In person