The Accounts Payable/Office Administrative Support position, under the direction of the Office Manager, enters and verifies invoices/payments, reconciles account balances, tracks payments, work with insurance provider and provides administrative office support.
Responsibilites
- Receiving and entering invoices.
- Ensure the that invoices are cost coded properly.
- Ensuring that invoices are processed with proper backup.
- Ensuring that invoices receive proper approvals.
- Entering invoice information into accounting software and schedule for payment.
- Process Lien waivers as needed for payment on contracts
- Communicate professionally with clients to follow up on invoices
- Process certificate of insurance requests as needed
- Request performance/payment bonds as necessary for new contracts
- General Office Admin- Answering Phones, Filing, etc.
Requirements
- 2 years of experience in an accounting environment (with specific experience in accounts payable and receivables a bonus).
- 2 years office administration support experience · Ability to multi-task and complete tasks within a deadline in a fast-paced environment.
- Ability to use Microsoft Word, Microsoft Excel and computerized accounting systems.
- Ability to work independently and as part of a team.
- Applicant must pay careful attention to detail and demonstrate strong organizational skills.
- Construction industry experience preferred.
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