ROLE AND PURPOSE:
- To provide secretarial services for the principal and to facilitate the efficient operations of the school office.
QUALIFICATIONS:
Education/Certification:
- High school diploma or equivalent from an accredited institution (required)
Experience:
- Computer knowledge/experience (Word, Excel, etc.)
- Experience in bookkeeping
- Experience working with TEAMS software
- Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses
- Previous experience working in a school district preferred
MAJOR RESPONSIBILITIES AND DUTIES:
INSTRUCTIONAL MANAGEMENT
SCHOOL/ORGANIZATION CLIMATE
- Maintain principal's office calendar.
- Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
- Accepts phone calls for principal and assistant principals.
- Types correspondence, memos, handbooks, reports, agendas, etc.
- Maintains attendance records for professional staff.
- Prepares faculty and staff absentee forms.
- Prepares substitute forms.
- Submits monthly reports to AISD Payroll Department for 1 and 2 above.
- Types time cards for hourly employees and submits them to payroll.
- Assists in securing substitutes in an emergency.
SCHOOL/ORGANIZATIONAL IMPROVEMENT
- Maintains Board Policy Manual.
- Attends in-service meetings as requested by the principal and other school district administration.
- Maintains office files.
ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT
- Administers the school's activity fund
- Sets up books according to AISD guidelines.
- Receives receipts and deposits all monies.
- Balances books monthly and submits reports.
- Writes and co-signs checks for activity fund expenditures.
- Maintains school budget
- Enters on computer after principal and central office approval.
- Places orders, types purchase orders, enters receiving reports.
- Tracks spending; maintains budget files; checks balances on accounts of departments; issues requests for checks.
- Keeps inventory of office supplies.
STUDENT MANAGEMENT
SCHOOL/COMMUNITY RELATIONS
- Assists as receptionist.
- Assists with mail.
- Assists in clinic as needed.
PROFESSIONAL GROWTH AND DEVELOPMENT
- As determined by supervisor
SUPERVISORY RESPONSIBILITIES
MISCELLANEOUS
- Performs other duties as may be assigned by