General Summary
Provides administrative and organizational support to Senior Leadership.
Principal Duties and Responsibilities-
Exercises judgment and discretion to handle incoming issues and requests, determining
appropriate actions, responses, and solutions in a responsive and professional manner.
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Understands and effectively utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters. Able to de-escalate personnel situations as necessary.
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Manages supervisor's calendars and meeting schedules with consideration of timing, sequencing and meeting location/travel requirements.
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Arranges external travel and itineraries.
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Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events.
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Circulates agendas, minutes, presentations, and other materials. Coordinates logistical and technological arrangements to ensure seamless execution.
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Supports the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets.
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Drafts emails as directed, creates and edits correspondence with manager guidance, and drafts other communications as directed.
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Accurately maintains an effective filing and document management system for department information and/or files.
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Interacts with vendors and external parties.
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Completes other projects as assigned.
Education
Required Education Preferred Education-
Bachelor’s Degree or equivalent experience None Specified
Work Experience
Required Work Experience Preferred Work Experience-
Minimum 1 year of relevant administrative experience (required)
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Minimum 3 years of relevant administrative experience (preferred)
Knowledge, Skills, and Abilities-
Must have the ability to work with a high degree of independence from conception to completion.
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Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion.
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Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
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Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
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Must have the ability to prioritize, oversee, and manage projects.
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Ability to work with diverse internal and external constituencies spanning front-line staff to senior level Executive(s)s as well as a variety of external stakeholders.
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Highly adaptive to new technologies and expert in all key Hospital administrative operating Systems, including the Microsoft Office suite and PeopleSoft.
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Ability to take personal initiative and work independently, as well as part of a team.
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Ability to meet deadlines in a complex and fast-paced environment.
#LI-Hybrid