Job Summary: The Event Administrative Assistant at River Stone Hospitality Group will play a pivotal role in supporting the CEO and the events team in orchestrating flawless and memorable events. This position requires meticulous organizational skills, strong communication abilities, and a keen attention to detail to liaise effectively with event rental companies, clients, and vendors.
Key Responsibilities:
- Communication and Coordination:
- Serve as the primary liaison between the CEO and event rental companies, ensuring clear and timely communication regarding event logistics and requirements.
- Facilitate correspondence with clients and vendors to confirm event details, preferences, and special requests.
- Scheduling and Logistics:
- Coordinate event schedules, including setup, breakdown, and timelines, ensuring seamless execution.
- Assist in scheduling meetings, tastings, and site visits for clients and internal stakeholders.
- Purchasing and Ordering:
- Manage procurement of event supplies, decor, and specialty items as directed by the CEO.
- Maintain accurate records of purchases, invoices, and receipts, adhering to budgetary guidelines.
- Vendor and Client Relations:
- Cultivate and maintain positive relationships with event vendors, ensuring adherence to quality standards and contract terms.
- Address client inquiries and concerns promptly, striving to exceed expectations and uphold the company's reputation for excellence.
- Administrative Support:
- Prepare and distribute event documentation, including proposals, contracts, and event orders.
- Assist in creating presentations, reports, and spreadsheets to support event planning and execution.
- Event Coordination and Support:
- Collaborate with the events team to ensure all logistical aspects of events are meticulously planned and executed.
- Provide on-site support during events as needed, ensuring client satisfaction and resolving any issues that may arise promptly.
Job Types: Part-time, Contract
Pay: $17.00 - $20.00 per hour
Expected hours: 20 – 39 per week
Benefits:
- Flexible schedule
- Parental leave
Schedule:
- Day shift
- Evening shift
- Rotating weekends
Experience:
- Customer service: 3 years (Preferred)
Ability to Commute:
- Lexington, KY 40508 (Required)
Ability to Relocate:
- Lexington, KY 40508: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Lexington, KY 40508