Well-established small to medium sized firm is seeking an experienced Executive/Legal Assistant. You will be responsible for organizing the day-to-day activities of a firm partner. We are looking for someone with 5-10 years of experience who will bring innovation and ideas that will enhance our firm and will swiftly adapt to a dynamic environment. We look forward to meeting you!
Duties and responsibilities:
- Maintains attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
- Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters, expert witnesses and other special functions; preparation of charts, graphs and other courtroom/meeting visuals; preparing expense reports.
- Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
- Providing administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
- Welcomes clients by greeting them in person or on the telephone; answering or directing inquiries.
- Maintains client confidence by keeping client/attorney information confidential.
- Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Prepare, proofread and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
- Daily file maintenance; filing of file materials; saving of documents appropriately in file management system.
Salary is competitive and based on experience. Please submit your resume for immediate consideration
Job Type: Full-time
Pay: $21.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Relocate:
- St. Louis, MO: Relocate before starting work (Required)
Work Location: In person