JOB DESCRIPTION:
Responsible for the general cashier function and processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards. Reconciles daily statements and month-end balancing of payables.
PRIMARY RESPONSIBILITIES:
· Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
· Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
· Maintain positive guest relations at all times.
· Resolve guest complaints, ensuring guest satisfaction.
· Maintain complete knowledge of property management system and manual procedures.
· Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
· Maintain accurate files on all authorized purchase orders.
· Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
· Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
· Prepare authorized invoices for payment to vendors.
· Balance food and beverage invoices with Daily Receiving Report.
· Follow up on goods received without invoices.
· Create new vendor accounts in system and update vendor master accounts.
· Verify ledger codes, batch invoices and post invoices.
· Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
· Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.
· Trace all authorized service and contract payments and process payments.
· Maintain accurate record of all issued checks.
· Ensure security of all unused checks.
· Collate check copies, attach to respective invoices and file.
· Print designated reports and distribute as specified by Controller.
· Mail signed checks to vendors.
· Cancel invoices and void checks.
· Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor).
· Complete month-end closing procedures.
· Handle disputed charges by guests.
· Secure and maintain accountability for all funds in the safe.
· Issue Contract Banks.
· Audit Cashiers’ Banks, randomly select one day per month to complete task.
· Audit General Cashier Bank.
· Obtain and count Returned Banks.
· Pick Up and verify Daily Deposits.
· Prepare Deposits.
· Prepare Bank/Hotel change requests.
· Prepare Due Backs.
· Maintain Petty Cash.
· Prepare Daily Summary.
· Prepare Foreign Exchange Rates.
· Monitor and Control Employee Deposit vaults.
· Monitor Drop/Safe Procedures.
SUPPORTIVE FUNCTIONS:
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.
Assist with other Accounting job functions as assigned.
QUALIFICATION STANDARDS:
Essential:
· High school graduate.
· Three years Accounting experience. Any combination of education, training or experience that provides the required knowledge, skills and abilities.
· Compute accurate mathematical calculations.
· Strong understanding of components of a balance sheet, income statements, and statements of cash flows and the effect of journal entries on these statements.
· Solid understanding of receivables, payables, and computerized accounting systems.
· Proficient with MS Office, able to handle a high volume and work in a fast-paced environment while producing consistent and accurate results.
· Fluency in English both verbally and non-verbally.
· Ability to:
- perform job functions with attention to detail, speed and accuracy.
- prioritize and organize.
- be a clear thinker, remaining calm and resolving problems using good judgement.
- follow directions thoroughly.
- understand guest’s service needs.
- work cohesively with co-workers as part of a team.
- work with minimal supervision.
- maintain confidentiality of guest information and pertinent hotel data.
- obtain any government required license or certificate.
Desirable:
· College degree in Accounting.
· Previous guest relations training.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- 401(k) 4% Match
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience level:
Schedule:
Supplemental pay types:
Experience:
- Hotel Accounting: 1 year (Required)
Ability to Relocate:
- Los Angeles, CA 90015: Relocate before starting work (Required)
Work Location: In person