Job Summary: The Weigh Master must be detail oriented and capable of providing consistent high-quality work in a fast-paced environment. Must be able to work at varying paces as determined by daily needs of the job, work independently and as part of a group, problem solve, prioritize, multitask, and maintain good communication with management, outside trucking companies, and fellow employees.
Receiving
· Use radio to communicate with receiving employees to notify them when trucks are heading to the back and for what purpose (i.e. empties, bins from outside huller, bins from SVH) and ask them where to send the truck driver. This communication aids trucking company and receiving employees working out back. At start of shift it would be wise to communicate with Receiving employees via radio to ask where trucks should be sent upon arrival.
· Update hopper inventory daily based on hoppers received and calendar invites scheduling empty hoppers to go to outside hullers. Take physical inventory of hoppers on-site. E-mail inventory to Operations Manager, Plant Manager, and Inventory Coordinator.
· Make sure all hoppers are tagged and if not then please put tags and QC stickers on them.
· Upon receipt, process incoming loads – create weight certificate, create lot(s), print tags. Send tags for bins and hoppers with drivers before sending them back. (The only exceptions would be if documents illegible – need verification, grower or field(s) not in Nutware, or shipping containers on scale. Shipping containers need to be processed swiftly but receiving lots and tags should be created as soon as able.) Map lots after creation. Complete paperwork for each load.
· Turn in paperwork at end of scheduled shift to box in Production Office.
· Any paperwork for incoming loads pending verification from Inventory Coordinator, Grower Relations, and/or outside hullers in order to create lots then keep paperwork until lots completed. Email Operations Manager, SVA Supervisor, Support, and Quality Lead of pending lots not created so we can all be aware of timeline and pending items.
· Additional job duties may be assigned as needed for receiving.
Shipping
· Use radio to communicate with shipping employees to notify them when containers/trucks arrive and are heading to the docks (i.e. Export loads, FOBs, inventory transfers, etc.) Communication aids in the process and preparation of shipping employees to load trucks.
· Communicate with truck drivers and follow all security protocols in place before sending them to docks to be loaded and after they’re loaded. Any issues then contact management.
· Prepare paperwork and folders for loads shipping. Enter rail billings and enter seal nos. in Nutware as received. If rail billings not received then please input seal no. for loads with bookings for the week to aid shipping department in completing communication with carriers in weigh masters absence or after shift has ended.
· Process all paperwork after containers have been loaded. Review container inspection logs for accuracy and completion if all found to be in order then sign verification at the bottom. (Under NO CIRCUMSTANCES should Verification be signed and dated prior to completion of load.) Notify management of any discrepancies or issues with shipping employees completing their paperwork.
· Check weight tolerances when weighing out trucks against internal chart; any deviations found then notify management for approval on how to proceed with shipment. Do Not ship until management authorizes. DO NOT sign any loads weighing over 80,000lbs.
· Inspect loaded containers prior to shipment. Verify they’re properly loaded, labeling is accurate, quality of packaging (no damage, staining, insects in shrinkwrap, pallets not damaged/broken, etc.) prior to sealing container. If any discrepancies found then contact management immediately; do not seal or allow to ship without permission from management.
· Communicate with TGS and Best Drayage as needed – make sure to respond in group email chains so management and shipping departments are both aware.
· Notify management in a timely manner as supplies are needed (seals, weight certificates, etc.) Best to notify when down to last full box so an order can be placed.
· Take inventory of contracts staged in shipping area every Monday. (If needed more often then management will advise.)
· Maintain Container Inspection log binder. At the end of the month scan logs to Admin Support.
· Inventory transfers to treatment facilities – verify sample box with load.
· Additional job duties may be assigned as needed for shipping.
Shipping – Fumigation
· Monitor shipping board for fumigation needs and county inspections of loads.
· Communicate with Operations Manager, SVA Lead, Support and Plant Manager of loads that need to be fumigated and when county needs to come on-site and conduct an inspection.
· Manage binders for county inspection of India and regular fumigation inspections up to date. Input inspection dates for kernel loads in Certificates tab – Fumigation Certificate section as county signs off.
· Update shipping board with fumigation start and end dates as county inspections are done.
· Record multiple fumigation jobs for contracts in Notes section of each contract and externally in the excel spreadsheet.
· Track use of fumigation jobs in monthly spreadsheets which are submitted to Plant Manager Monthly. Also complete annual use of fumigants spreadsheet at the end of each month.
· Complete fumigation log records in Nutware for contracts fumigated on-site.
· India chambers – prepare data loggers and have placed in chamber(s) 30 minutes prior to arrival of county. If unable to leave scale house because of weigh master duties then radio for assistance to have shipping employee retrieve data loggers and place in chamber(s). After completion of fumigation and chambers are aerated, instruct via radio for shipping employees to bring data logger(s) to scale house. Download records and send lowest temp to Operations Manager for each chamber. E-mail Selena necessary fumigation information.
· Maintain fumigation tracking spreadsheet and send out updated spreadsheet weekly.
*Additional job duties will be assigned as needed.
Essential Functions:
- Weigh in and out all trucks in a timely manner.
- Review all incoming documentation and weights for discrepancies.
- Ability to navigate our internal software and use Outlook e-mail.
- Data entry correctly with minimal errors. (Strong skills in ten key is preferable.)
- Organize and manage documentation for all shipments (incoming and outgoing)
- Other duties as required
*
Job Requirements and Qualifications:
- Education: Must have a high school diploma or a GED
- Basic Math skills
- Basic computer skills; (experience with ten key is preferable).
- High school equivalent English Grammar.
- Able to read and write English.
- Bilingual (preferable but not required)
Job Type: Temporary
Pay: From $16.50 per hour
Expected hours: 40 – 60 per week
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Every weekend
- Holidays
- Monday to Friday
- Night shift
- Overtime
Education:
- High school or equivalent (Preferred)
Experience:
- Weigh master: 1 year (Preferred)
Language:
Shift availability:
- Day Shift (Preferred)
- Night Shift (Preferred)
Work Location: In person