Job Overview:
We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. The ideal candidate will be responsible for handling various clerical tasks and providing exceptional customer service.
- Strong administrative and accounting experience a must
- Minimum 3 years experience in commercial property management
- Microsoft Office skills required
- Must have excellent phone etiquette, a positive personality, professional demeanor and appearance
- Initiative-taking worker who is willing to learn on the job
- Excellent interpersonal and communication skills
- Attention to detail, highly organized, and ability to multi-task
- Strong integrity in all business dealings
- Excellent time management and organization skills
- Provide excellent customer service to both external and internal customers.
- Monitor the work order system to ensure timely completion and closing of tenant work order requests. Collaborate cohesively with engineers and tenants on any problem areas and ensure the tenant is satisfied with results.
- Make sure that the office is always covered to allow the Property Manager time to interact with the tenants and their immediate building needs.
- Review for accuracy and transmit vendor invoices to the accounts payable program (AVID and MRI). Ensure invoice coding is correct before sending to manager for payment approval.
- Review employee timecards through ADP as well as send overtime reports on a weekly basis.
- Maintain building access control system. Update building access card requests from tenants.
- Coordinate all tenant move requirements such as access cards/keys, lobby tenant directory, mailbox assignment.
- Review security DAR reports daily to determine if any incidents occurred after-hours and report to Property Manager. Issue work orders for any maintenance items that were discovered during security officer rounds.
- Coordinate tenant janitorial requests to the night cleaning supervisor and ensure completion.
- Organize and maintain lease folders, vendor files, and building operations policies.
- Monitor and maintain current fire warden lists and update accordingly. Prepare correspondence as required.
- Maintain all office equipment and order office supplies as needed.
- Open, sort and distribute all incoming mail.
- Perform any additional duties that might be assigned by the Property Management team.
Job Type: Full-time
Pay: $15.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Property management: 2 years (Required)
Ability to Commute:
- Houston, TX 77056 (Required)
Ability to Relocate:
- Houston, TX 77056: Relocate before starting work (Required)
Work Location: In person