Liquid Environmental Solutions is seeking a Lead Office Administrator for our plant in Dallas!
This opportunity is on-site daily at our Dallas Plant office. * NOT Remote*
Familiar with PO/Invoicing systems and steps required to facilitate. Requires an understanding of Billing/ Invoicing/transactions, verifying costs, and keeping track of monthly budget.
Able to multitask and manage time/ tasks efficiently.
Full Time - M-F
$20 to 23/hr (based on experience)
Great Benefit Options!
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Ensure all work orders/purchase orders are managed in accordance with the company’s policies and procedures and that all transactions meet the customer’s criteria.
- Obtain and process customer work orders/ purchase orders for scheduled routes and emergency services.
- Assist in billing, creating invoices, matching all work orders/ purchase orders with services performed.
- Assist sales, customer service, credit and collection, and billing on accounts that require purchase orders/work orders.
- Reconciles complex issues on customer accounts.
- Communicate with customers on scheduling and completing work orders.
- Prepares monthly summary reports on account progress.
- Performs other duties as assigned.
MINIMUM KNOWLEDGE, SKILLS, & ABILITY REQUIREMENTS:
- Excellent organizational skills.
- Ability to prioritize and manage time.
- Excellent judgment and decision-making skills.
- CRM System Administration.
EDUCATION and/or EXPERIENCE:
- Must have High School Diploma or equivalent
Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, protected veteran status, or disability.
Equal Opportunity Employer M/F/Disability/Veteran
Job Type: Full-time
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- Describe your experience with purchase order (PO) and invoicing systems. Which systems have you worked with, and for how long?
- Explain the steps involved in processing a purchase order and an invoice. Why is each step important?
- Can you describe the process you follow for bill paying and managing transactions? How do you ensure accuracy and completeness in this process?
- How do you verify costs at the end of the month? What methods or tools do you use to track and confirm all expenses?
- How do you communicate with vendors and internal departments to resolve discrepancies or issues in the invoicing process?
Experience:
- Administrative/office: 2 years (Required)
- Microsoft Office Software: 2 years (Required)
Work Location: In person