About us
We offer a rewarding, fast-paced work enviornment where our goal is to help people and animals live better together.
Event Coordinator
Reports to: VP of Marketing & Development
Hours: Full-time Monday-Friday, hybrid, some weekends required
Job Classification: Exempt
Benefits: Health, dental, vision, PTO, paid holidays, 401k
Supervisory Responsibilities: None
Position Summary: The Event Coordinator will assess and conceptualize organizational fundraising meetings, conventions and events, and make all arrangements necessary to execute the organization’s desired vision and goal.
Job Duties:
- Assess organizational needs ahead of an event including staffing, meeting rooms, convention halls, ballrooms, hospitality suites, hotel rooms, catering, signage, programs, music, security, display areas, and other specialized requirements.
- Compiles a list of prospective event locations; visits locations and provides guidance on the final selection.
- Compiles price lists and negotiates contracts for services, dates, times, and spaces.
- Coordinates with staff to plan and develop event schedules, topics, and featured speakers.
- Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments.
- Coordinates transportation for guests, attendees, speakers, or other parties.
- Coordinates registration process for event participants.
- Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.
- Develops and maintains current lists of available venues and services, and pricing options.
- Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.
- Occasionally performs other job-related duties as assigned by the appropriate authority.
Required qualifications:
- Proficiency in Microsoft Office Suite, GSuite, or related software
- Proven attention to detail and ability to meet deadlines
- Proven experience using creative problem solving skills
- Two or more years of proven experience in customer service and event planning
Preferred Qualifications:
- Bachelor's degree in Hospitality or related field
OR
- An Associate’s degree or certification in Hospitality or related field AND two or more years of experience in customer service or event planning
OR
- Four or more years of progressive customer service management or event planning experience
Working Conditions:
- Remains stationary and moves about the building for extended periods of time during events
- Occasionally lifts up to 25lbs
- Works varying hours including nights, weekends, and holidays in order to accommodate events
- Remains stationary while using office equipment at a computer workstation up to 30% of the time
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Events management: 1 year (Required)
- Customer service: 1 year (Required)
Ability to Commute:
- Gainesville, GA 30501 (Preferred)
Ability to Relocate:
- Gainesville, GA 30501: Relocate before starting work (Required)
Work Location: Hybrid remote in Gainesville, GA 30501