We are seeking a detail-oriented, professional and friendly Receptionist/Administrative Assistant.
Responsibilities:
- Greet and assist visitors in a friendly and professional manner
- Answer and direct phone calls to appropriate personnel
-Provide administrative support to Office Manager to ensure efficient day to day operations
-Maintain physical and digital filing systems. Scan and organize online files.
-Prepare Notice to Owners for projects
-Input and update multiple spreadsheets daily
-Respond to emails and other digital queries and correspondence
- Assist and direct employees with questions and concerns
- Handle incoming and outgoing mail
- Operate and maintain office equipment including printers, copiers and fax machine
-Order and maintain office supplies
Qualifications:
- Proven experience as a Receptionist, Administrative Assistant, or similar role
- Familiarity with office equipment and procedures to maintain equipment
- Strong organizational skills with the ability to multitask
- Proficient in Word and Excel. QuickBooks Enterprise Desktop a plus
-Must be able to work with other administrative staff and support other colleagues as needed
- Must be able to work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies.
-Ability to meet deadlines and adapt to changing priorities
-Must possess a positive and professional image for the organization
-Construction experience is a plus
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Administrative Assistant: 2 years (Preferred)
License/Certification:
- Driver's License (Required)
Location:
- Jacksonville, FL 32202 (Required)
Work Location: In person