Title: Administrative Assistant
Location: Cambridge, MA
Temp Position
They must work ONSITE in Cambridge
Work hour: 20H - 32H per week
The Pay Rate is a max of $19-$20 per hour.
Temp Term: 3- 6 months depending on company needs
Nice to haves: Speak/Write in Japanese
Job Description:
Individual contributor level role that ensures efficient and effective administrative operations to the Clinical Development team.
- Ensures meetings are organized to facilitate efficient and effective outcomes.
- Provides independent and proactive support to Clinical Development leaders and team members; anticipates organizational needs, such as organizing and scheduling meetings.
- Serves as the point of contact with service providers (SPs) for all tasks associated with MSA(s), Work Order(s)/ and Consultancy Agreements (Includes legal aspects).
Planning and Execution
- Ensures meetings are organized to facilitate efficient and effective outcomes.
- Ensures all meeting materials are complete and accurate, and shared with participants prior to meetings.
Financial Outcome
- Maintains and supports the contract agreement process; ensures reviewing for accuracy of information and timely execution of documents.
Operation and Improvement
- Manages multiple calendars for on-site and off-site meetings; coordinates some travel arrangements.
- Ensures all meeting materials are complete and accurate, and shared with participants prior to meetings.
Innovation
- Provides independent and proactive support to Clinical Development leaders and team members; anticipates organizational needs, such as organizing and scheduling meetings.
Talent Development and Organization Growth
- Ensures instructional pamphlets and process flow charts used in training are current.
External/Internal Relationship
- Serves as the point of contact with service providers (SPs) for all tasks associated with MSA(s), Work Order(s)/ and Consultancy Agreements (Includes legal aspects).
Educational Requirements
- High school diploma is required.
- Associate or Bachelor’s degree is preferred, or equivalent work experience.
Experience
- 3- 5 years’ experience as an administrative assistant; experience in the pharmaceutical or biotechnology industry is preferred.
- Experience in reviewing and processing contracts, from draft/signing of the contract through completion of services.
Technical Skills
- Microsoft Office (Word, Excel, PowerPoint, Outlook) and Concur.
Cognitive Skills
- Basic mathematical skills for the purpose of processing partial and full payments, with record keeping as to balances due and credits owed when working with external vendors.
Language/Interpersonal Skills
- Excellent communication skills (verbal and written).
- Ability to understand business level Japanese is desirable.
Physical Demands
- Work is generally sedentary in nature, but may require standing, walking, grasping, and lifting/moving up to 15 pounds (e.g. in order to shred documents, to maintain a neat and organized work environment, and to lift lunch boxes.
Work Environment
- The noise level in the work environment is usually quiet.
Business Travel
- This role requires no travel.
To apply please email your resume to cschultz@pasona.com