Accounts Payable Specialist
One Sky Community Services is currently looking for an Accounts Payable Specialist to join our Finance Team! This position is a full-time, hourly, non-exempt position which is eligible for employee benefits including medical, dental, short/long term disability, 403b retirement plan, and a generous earned time policy which includes 4 weeks of vacation/sick time your first year.
Responsibilities of the Accounts Payable Specialist:
- Manage and oversee Vendors contact file. This includes Name, Address, ACH/Banking information and W9, if applicable a COI.
- Maximize the use of ACH for transmittal of payments to all service providers. ACH should be the default and checks the exception.
- Receive and match all invoices against approved prior authorizations/purchase orders and process them for payment in accordance with organizational guidelines on the timing of payments (e.g. net 30 days).
- Enter large volume of invoices, in a timely manner, so as to meet billing deadline. Prepare AP aging prior to weekly check run for CFO/Controller Review and approval.
- Complete weekly payments run.
- Coordinate check signing and distribution process.
- Scan all appropriate AP documents for necessary backup.
- Issue, administer, and oversee use of company issued credit cards.
- Prepare all IRS 1099 Reports.
- Manage and oversee representative payee contact file and database in financial processing system, including name and address of service providers, key contacts, and ACH instructions.
- Process weekly and monthly "on-going" accounts payable (utility, medical bills, etc.) transactions and client funding requests. Mail or distribute checks as arranged.
- Provide emergency checks as requested.
- Meet with Rep-Payee Benefits Manager and Benefit Administrators regarding consumers' finances as necessary.
- Answer all payment questions from service providers, while providing professional customer service to outside vendors and internal employees.
- Work with CFO and Controller to resolve all payment disputes.
Working Conditions
Monday through Friday 8:30-4:30 with flexibility to accommodate individuals, family or program schedules and department/agency events. Work is performed at a workstation, in a climate-controlled office. One Sky has a bias toward flexibility in the workplace and permits individuals who have demonstrated the capacity to work from home to do so with prior approval of their manager. However, you will generally be expected to work in the office full-time for the first six months of your tenure to ensure that appropriate trainings and supports are made available to them.
A Criminal/Driving Record Check/BEAS and TB test is required, and employment is contingent on the results. Must provide or have available own transportation.
Job Type: Full-Time
This position offers competitive compensation and benefits. If you meet the qualifications above and are looking to join a dynamic team, we encourage you to apply.
Job Type: Full-time
Pay: $19.23 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
Ability to Commute:
- Portsmouth, NH 03801 (Required)
Ability to Relocate:
- Portsmouth, NH 03801: Relocate before starting work (Required)
Work Location: In person