PROJECT COORDINATOR
Position Reports To:
Sr. Project Manager
FLSA Classification:
Non-Exempt
Work Classification:
Regular Full-Time
None
Group Classification:
Days/Hours:
Administrative
M-F 8:00 am – 5:00 pm
PRIMARY OBJECTIVE: The Project Coordinator provides effective support to the staff of the Projects Team through maintenance of a well-organized flow of all documents necessary to successfully initiate, run and closeout projects.
PRIMARY RESPONSIBILITIES AND DUTIES:
Responsible for entering all project specific information/processing all project specific documents in Foundation Software (FS)
Request Prelien and Owner Certificate of Insurance (COI) at job start
Manage RFI and Submittal processes to facilitate the timely exchange of information between architect and contractor, including updating logs
Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders
Review subcontractor billings and prepare monthly Owner Pay Requests
Attend project OAC meetings; prepare and distribute meeting agendas and minutes
Participate in punch walks as requested; prepare and issue punch lists
Coordinate with team on timely preparation and completion of comprehensive closeout package
Update “Leads” tracker and estimates folder weekly, as assigned
Front Desk Backup as needed
GOALS TO MEASURE PERFORMANCE:
Integrate Core Values: Respect, Teamwork, Safety
Demonstrate ability to build active team participation, team trust and strengthen positive interactions
Establish a productive workflow with excellent follow through
Accuracy and attention to detail
Improve professional growth and industry knowledge
Learn new software applications with minimal disruption to productivity
Establish specific measurable, attainable performance goals and hold others accountable for achieving them
EDUCATION, SKILLS AND EXPERIENCE:
A high school diploma is required
Successfully pass a back ground check
Possesses a minimum of three (3) years commercial construction-oriented Project Coordination experience
EDUCATION, SKILLS AND EXPERIENCE, continued:
Strong verbal and written communication skills
Strong interpersonal skills are required in order to establish and maintain effective relationships with teammates/vendors/subcontractors and owners
Financial Management familiarity
Understanding of contract documents and specifications
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice as the needs of the team or company change.