Job Title: Executive Assistant
Location: Boston, MA (3 days in the office and 2 days remote).
8 Months Contract
Keys to the Position:
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
- Experience with MS Outlook for email, calendar management, and meeting coordination is required for this role.
- Very strong time management skills, and ability to adapt.
- Administrative experience in the investment management or professional services field would be viewed favorably.
- Hospitality is also a background that tends to transfer well in this role.
- High level of reliability, diligence, professionalism and discretion is required.
Qualifications:
- Minimum of 2 years’ experience within an administrative role in a professional services organization.
- Experience in the investment management industry will be viewed favorably.
- Exposure to global contexts, whether professionally and/or personally, will be viewed favorably.
- Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies.
- Demonstrated strong detail orientation, diligence and overall high work quality.
- Excellent organizational, multi-tasking and prioritization abilities.
- Proactive problem-solving skills and an anticipatory mindset.
- High level of reliability, professionalism and discretion.
- Ability to work under deadlines and to accommodate last-minutes changes.
- Positive, can-do attitude; Flexibility; Sense of humor.
- Typical work schedule is 8 am – 5 pm. Flexibility and overtime may be required by business circumstances.
- Standard hybrid schedule includes working remotely 2 days a week.
The Position:
- Client seeks a Floater Executive Assistant in our global investment firm.
- The Floater will provide coverage in the firm’s investment and client departments based on the administrative needs of both business areas.
- The floater position is intended to fill in for colleagues who are absent, assist with peak workloads, cover open positions, and contribute to special projects.
- The ideal candidate will possess strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment.
- This individual will be a team player with a strong work ethic and the ability to prioritize in a deadline driven environment.
Responsibilities:
- Proactive calendar management
- Domestic and international travel itineraries and arrangements
- Extensive logistical coordination of meetings with various constituencies
- Producing various detail-intensive materials including client reporting, presentation materials, meeting prep packets, etc.
- Handling daily mail, file systems, expense reporting, etc.
- Supporting various projects including assistance with special events and visitors
- Developing and maintaining strong, collaborative relationships with multiple internal and external constituencies
- Other duties as assigned
Job Type: Contract
Pay: $30.00 - $35.00 per hour
Experience:
- Microsoft Office: 2 years (Required)
- Calendar management: 1 year (Required)
Work Location: On the road