At PCI Construction and Utilities, we provide construction services in the underground utility field including potable water, sanitary sewer, storm drainage, gas, electric, and communications.
The Executive Assistant/Office Manager plays a critical role in providing proactive and general administrative support to the President, Project Managers, Accounting Staff, Human Resources, Superintendents, and Foreman as needed. The Executive Assistant/Office Manager also manages confidential information with discretion to ensure smooth operations within the corporate office. This position reports to the President.
Job Responsibilities:
· Ensure smooth operations and support office management activities as needed by managing a diverse range of administrative tasks.
· Assist in organizing and maintaining office documentation.
· Oversee communication for executives and other corporate personnel, acting as the main point of contact and handling incoming communications, including emails, phone calls, and correspondence.
· Perform data entry tasks accurately and efficiently.
· Assist with financial administration, including client/vendor invoicing and payment tracking.
· Assist with operating administration, including certification, insurance, and human resources documents.
· Manage office supply inventory by maintaining, tracking, and ordering supplies for the office as needed.
· Manage day-to-day office maintenance, including managing the cleaning crew and upkeep and restocking the fridge and restrooms with necessary supplies.
Skill Requirements and Qualifications:
· Strong organizational skills to manage project documentation effectively.
· Proficiency in data entry tasks to ensure accurate record keeping.
· Take initiative and seek responsibility.
· Demonstrate integrity consistent with PCI’s core values.
· Foster positive relationships with colleagues, clients, subcontractors, vendors, and other personnel at all times.
· Approach all situations with a customer service-oriented attitude.
· Exhibit respectfulness by being punctual, engaged/focused, and respectful of others.
· Ability to work independently with minimal supervision.
· High attention to detail and problem-solving skills.
· Strong organizational skills with the ability to multitask and prioritize effectively.
· Excellent communication skills, both written and verbal.
· Exemplary time management skills required.
· Proficient in Microsoft programs (Outlook, Excel, Word, PowerPoint).
Education, Experience, and Licensing Requirements:
· High school diploma required, education beyond high school is a plus.
· Minimum of 5 years’ experience in office management and related administrative support in a corporate office environment.
· Bilingual preferred (English/Spanish).
· Possess a valid Texas driver’s license as driving may be required occasionally.
PCI Construction offers competitive wages paid weekly, and benefits, including:
- 401K Plan with company Matching Contributions (Traditional pre-tax and Roth)
- Healthcare (medical, dental, vision, prescription drugs)
- Supplemental insurance (accident, hospitalization, Life/ADD)
- Paid Time Off (PTO)
- Paid Holidays
Location: McKinney, TX
Employment Type: Full-Time – day shift
Ability to commute:
- McKinney, TX 75071: Reliably commute. If possible, we would prefer a candidate with experience and knowledge of the North Texas area.
Work Location:
PCI Construction, Inc.
405 Interchange St.
McKinney, TX 75071
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you bilingual in English and Spanish?
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- McKinney, TX 75071 (Preferred)
Ability to Relocate:
- McKinney, TX 75071: Relocate before starting work (Required)
Work Location: In person