Corporate Office Manager and CEO Assistant
This role is for an experienced Office Manager with involvement in Senior Executive
Administration, HR, and Payroll. The number one priority will be the CEO’s calendar and meeting management. Each Monday this Manager will brief the CEO on what that week will require and what are the priorities. This Manager will gather, organize, and package all materials, both internal and external, for the CEO. In addition, this role provides support to the corporate team and senior leadership to help manage a diverse set of administration and operational tasks. Works closely with the CEO and other directors, and is responsible for administrative, HR and Payroll support.
The key capabilities of the candidate will include organization, intelligence, and problem- solving capabilities as well as critical thinking capabilities, coupled with very strong attention to detail, and excellent dependability to ensure job is done correct and on time in deadline driven environment.
Job Type: Full-time, will consider flexible hours
Salary Range: Depending on Experience.
Primary Job Duties:
Office Manager / Executive Assistant
- Management of office needs comprehensively including but not limited to:
- Organize and schedule all meetings, materials, and appointments for the CEO as well as the Directors when needed.
- Overall Office Management.
- Participate actively in the planning and execution of company events.
- Design and implement filing systems and ensure filing systems are maintained and current.
- Coordinate schedules, appointments, and bookings as needed or instructed.
- Monitor and maintain office supplies inventory.
- Operate the main office phone line.
- Point person for mailing, shipping, supplies, equipment, bills, and errands.
- Manage contract and price negotiations with office vendors and service providers.
- Provide general support to visitors.
HR/Payroll Support - As needed
- Payroll and related tasks
- ADP Time and Attendance
- Payroll Processing
- Payroll tax filing – Monthly/Quarterly
- Benefits Administration – assist with enrollment and termination processing.
Required Skills and Qualifications:
Strong MS Office capabilities, and strong in Microsoft Outlook, PowerPoint, and Excel, as well as ADP Payroll experience. Very well organized, meticulous and deadline focused. Must be able to navigate general office IT problems and work with external IT support to resolve problems.
The successful candidate will have strong organization skills and Diligence, be Deadline-
Oriented, Excellent attendance and dependability, Problem Solving skills, Process
Improvement oriented, Time Management, Data Entry Management, and ability to operate efficiently and effectively in a deadline driven environment.
- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and critical thinking skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office Suite including proficiency with MS Outlook, MS Word, and MS
Excel.
- Knowledge of payroll principles and procedures
4 + years’ experience and bachelor’s degree
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
- Work Location: In person at corporate office
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 30 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person