Title: Senior Bookkeeper
Job Summary: The Senior Bookkeeper, based in Hackensack, NJ, will be responsible for maintaining financial records across multiple companies in a fast-paced owner/builder construction company. This role requires exceptional organizational skills, a meticulous approach to financial details, and the ability to work independently in a dynamic environment.
Key Responsibilities:
- AIA Requisition Oversight:
- Manage all aspects of the AIA requisition process.
- Ensure timely and accurate preparation of AIA documents and progress billing.
- Lien Waiver Management:
- Handle the filing and management of lien waivers.
- Coordinate with relevant parties to ensure proper documentation.
- Accounting and Data Entry:
- Data entry of invoices, delivery tickets, receipts, and proper coding related to job costing.
- Organize and maintain customer invoices, apply cash receipts, and manage supplier invoices.
- Financial Reporting and Reconciliation:
- Create A/P & A/R aging reports.
- Assist in A/P check runs and conduct monthly credit card & bank reconciliation.
- Prepare financial reports by analyzing and summarizing account information and trends.
- Expense and Purchase Order Management:
- Manage expense reports and maintain the Purchase Order Log.
- Vendor and Client Communication:
- Communicate with vendors regarding payments and with clients for collections.
- Field Operations Coordination:
- Collaborate with field operations to retrieve necessary financial information.
- Account Management:
- Maintain the chart of accounts.
Skills:
- Exceptional organizational and time-management abilities.
- Meticulous attention to detail in financial matters.
- Excellent communication skills and a team-oriented mindset.
- Ability to work independently and self-motivate.
- Deep familiarity with the AIA requisition process and construction-related financial procedures.
Job Requirements:
- 7 years (preferred) experience in bookkeeping with a focus on accounting/cost accounting.
- Proficiency in QuickBooks, Sage 300/Timberline, Procore, and Microsoft Office.
- Analytical skills, attention to detail, and ability to maintain confidentiality.
- Strong administrative and data entry skills.
- Bachelor’s degree in accounting or finance preferred but not required.
Additional Requirements:
- Full-time position located in Hackensack, NJ (relocation or commuting required).
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
This comprehensive role requires the Senior Bookkeeper to not only handle typical bookkeeping responsibilities but also to oversee specialized processes such as AIA requisition and lien waiver management, demanding a high level of expertise in construction-related financial procedures.
Technical Skills
· Strong business orientation, including understanding of industry software and proficiency in Timberline; MS Suite
Job Type: Full-time
Pay: $66,184.39 - $100,000.00 per year
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Hackensack, NJ 07601 (Required)
Work Location: In person