JOB TITLE: Senior Executive Assistant to CEO
REPORTS TO: CEO
DEPARTMENT: Executive Administrator
FLSA: Exempt
FUNCTION PURPOSE: Responsible for providing support for the CEO and establish working relationships with high-level executives and contribute to the overall efficiency of our organization.
RESPONSIBILITIES:
· Under minimal supervision, provide administrative support services, such as writing and editing e-mails, drafting memos, and preparing internal/external communications on the executive’s behalf.
· Provide extensive and continuous calendar, travel, and expense management, including scheduling, sending reminders, and prioritizing the most sensitive matters.
· May perform special assignments such as researching information and compiling reports.
· Ensure that executive leadership is informed of priorities, deadlines, and challenges.
· Respond to a wide variety of requests for information, analyze needs and problems and determine approach and priority.
· Maintain confidentiality in all aspects of team and company information.
· Will handle general office management, coordinate office supply inventories, and organize catering when necessary.
MINIMUM QUALIFICATIONS: Education, Experience and Other Requirements
1. 7+ years of relevant experience supporting administrative functions at the executive level.
2. Ability to thrive in a fast-paced environment and operate with a high sense of urgency and work within an environment of frequent interruptions, conflicting priorities, and varying workloads.
3. Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients.
4. Highly developed written communication skills, including presentations, email correspondence and verbal communication skills.
5. Advanced experience in Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
6. Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through.
7. Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow.
8. Demonstrated ability to meet project deadlines.
9. Ability to anticipate needs, resourcefulness and responsiveness are essential.
10. Bachelor’s degree preferred.
Job Type: Full-time
Pay: $115,525.00 - $142,365.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 7 years (Preferred)
- Microsoft Powerpoint: 7 years (Preferred)
Ability to Commute:
- Dedham, MA 02026 (Required)
Ability to Relocate:
- Dedham, MA 02026: Relocate before starting work (Required)
Work Location: Hybrid remote in Dedham, MA 02026