20 Best receptionist/administrative assistant jobs (Hiring Now!)

Receptionist/Administrative Assistant
Habitat for Humanity SKKC —Renton, WA
Answer, screen, and direct phone calls; field questions about Habitat and our programs, take messages and schedule appointments.
$22.46 - $29.20 an hour
Quick Apply
18h
Administrative Assistant
A-Best Window —South Portland, ME
Valid drivers license with a clean driving record. Answering phones and providing assistance to customers by troubleshooting questions or transferring calls to…
$16 - $18 an hour
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2d
Receptionist/Administrative Assistant
Her Rock LLC —New York, NY
Manage the front desk, including answering and directing calls, and handling incoming and outgoing mail and packages. Managing orders on our database daily.
$50,000 - $65,000 a year
Quick Apply
1d
Billing and Administrative Specialist
Hanover Center for Cognitive Behavioral Therapies, P.C. —Hanover, NH
Provide clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing…
$23 - $25 an hour
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Administrative Assistant
Local Non-Profit Organization —Bend, OR
Applicant must have a valid driver’s license as some business use of your personal vehicle will be required for delivery of plans to members.
$18 - $20 an hour
Quick Apply
10d
Receptionist
Strativia —Jefferson City, MO
Telephone Operations: Answer incoming phone calls professionally and direct them to the appropriate individuals. Screen and forward calls as necessary.
$17.91 - $21.57 an hour
Administrative Assistant
Primary Residential Mortgage Inc —Huntersville, NC
Answers telephones and transfers calls to appropriate staff member. Duties include general clerical, reception, and project based work.
Estimated: $37.7K - $47.8K a year
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20h
Administrative Assistant
A New Leaf Therapuetic Services PLLC —Fayetteville, NC
Interact with everyone who enters or calls the office in a prompt, friendly and welcoming manner. Interact with everyone who enters or calls the office in a…
$15 an hour
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1h
Receptionist/Administrative Assistant
Re/Max Agency One, Inc —Crestview, FL
Assist with clerical tasks such as filing, data entry, and document preparation. Answer and direct phone calls using proper phone etiquette.
From $40,000 a year
Quick Apply
1d
Receptionist/ Administrative Assistant
Signicast —Hartford, WI
The Receptionist is responsible for welcoming visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Estimated: $34.6K - $43.8K a year
Quick Apply
23h
Nursing Administrative Assistant
Fortis Institute Cookeville —Cookeville, TN
Responsible for assistance with collection of faculty file information (paperwork, i.e., pre-employment license web verification, curriculum vitaes, official…
$18 - $20 an hour
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17h
Administrative Assistant/Receptionist
Youngblood & Associates, PLLC —McMinnville, TN
Answer incoming calls and direct to appropriate individual; initiate or return calls as requested. Greet clients and guests to the office.
$14 - $16 an hour
Quick Apply
Administrative Assistant
Don Scott Insurance, Inc —Lebanon, TN
Answer phones and assist in processing basic tasks. Ability to speak with clients professionally and a willingness to learn insurance.
$20,000 - $30,000 a year
Quick Apply
7d
Receptionist/Administrative Assistant
Penfield Psychiatry —Penfield, NY
Welcomes and greets all patients and visitors, in person or over the phones. Experience: Entry level, previous office administration or receptionist experience…
$18 - $20 an hour
Quick Apply
3d
Saturday Receptionist
JIM FALK MOTORS —Clinton, MO
Answer incoming phone calls and transfer them to the relevant individuals. Assist with basic administrative tasks such as data entry, filing, and organizing…
From $15 an hour
Quick Apply
2d
Administrative Assistant
HCA Healthcare —Nashville, TN
Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence,…
Quick Apply
18h
Receptionist/Administrative Assistant
Benedict Center —Milwaukee, WI
Oversee the cell phone program for participants which includes distributing the phones, answering questions, cancelling service when appropriate, and…
$18 - $21 an hour
Quick Apply
1d
Administrative Assistant
Community Care Network —Rutland, VT
Actively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts…
$18.54 an hour
Quick Apply
Administrative Assistant
King Dental Arts —Bristol, TN
Proficient in using phone systems to handle incoming calls. Answer and direct phone calls using a multi-line phone system. Job Types: Full-time, Part-time.
$18 - $20 an hour
Quick Apply
Receptionist
Z Professional Movers —Georgia
Operate phone systems and handle incoming calls, transferring or taking messages as necessary. Answering phone calls, and responding to inquiries in a…
$1,200 - $3,000 a month
Quick Apply
2d

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Receptionist/Administrative Assistant

Habitat for Humanity SKKC Renton, WA

Quick Apply

Job Details

Full-time $22.46 - $29.20 an hour 18 hours ago

Benefits

Disability insurance
Health insurance
Dental insurance
Vision insurance
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting software
English
Microsoft Office
Administrative experience
High school diploma or GED
Organizational skills
SharePoint
Computer skills
Multi-line phone systems
Associate's degree
Communication skills
Under 1 year

Full Job Description

This describes typical duties and responsibilities and is not intended to limit management from assigning other work as needed.

In alignment with our core values to lead with service, respect all people, build community, and deliver results the Administrative Assistant’s primary responsibility is to provide administrative support services to our Homeowner Services department and to perform clerical tasks to support daily operations, exhibit excellent customer service and professional communication via phone, e-mail, and in-person interactions. The Receptionist / Administrative Assistant is a self-motivated, punctual, outgoing, and efficient team member who reports to the Homeowner Services Manager. This position is the first point of contact for phone calls and visitors in the building, so the Receptionist / Administrative Assistant will need to be knowledgeable about Habitat and the services we provide, personable, and be able to interact and communicate effectively in a business environment.

Essential Functions

Greet clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location.
Answer, screen, and direct phone calls; field questions about Habitat and our programs, take messages and schedule appointments.
Responsible for conference room calendars – to include resolving potential scheduling conflicts, set-up, and clean-up before/after meetings, and greeting incoming guests.
Ensure office and breakroom cleanliness and organization, to include management of restock items as purchased by Operations Administrator in breakroom, and responsible for all office supply orders – such as paper, pens, and specific requests by team.
Responsible for scheduling Homeowner services’ meetings, classes, and events and communicating with attendees about the event.
Update and manage homebuyer database, pulling reports when needed.
Communicate, gather, and audit homebuyer documents for monthly check-ins and accurately save and store them in SharePoint file.
Communicate, gather, and audit applicant files and relay missing items to help expedite application decisions.
Responsible for mail distribution to whole office, as well as coordinating outgoing mail and FedEx pick-ups as requested by team and ensures coverage of mail distribution responsibility when out-of-office.
Manage in-office volunteers, train new volunteers for reception-related responsibilities, and ensuring coverage of reception-related responsibilities when out-of- office.
Ensure that homebuyer and applicant documents are saved and filed into the appropriate workspaces/folders in online filing system and any paper files. Create and manage new and existing homebuyer files.
Assist Operations Administrator as directed with event coordination.
Assist Marketing Coordinator with the creation, revision and prep of marketing materials when needed.
Set up new hire desks with office supplies, as directed by HR.
Other duties as assigned

Pay

For the selected candidate who meets the minimum requirements for the role and has 0-2 years of direct, relevant experience serving in this role and/or at this level, pay for this position is $22.46 to $24.00 hourly, with the potential to go to $24.71 hourly with time and demonstrated success in the role.
For the selected candidate who exceeds the minimum requirements for the role and has 2-4 years of direct, relevant experience serving in this type of role and/or at this level, pay for this position is $24.71 to $26.00 hourly, with the potential to go to $26.95 hourly with time and demonstrated success in the role.
For the selected candidate who exceeds the minimum requirements for the role and has 4-7 years of direct, relevant experience serving in this type of role and/or at this level, pay for this position is $26.95 to $28.00 hourly, with the potential to go to $29.20 hourly with time and demonstrated success in the role

Benefits

Benefits package to include generous vacation/sick leave, medical/dental/vision insurance, short/long term disability, life insurance, and retirement account with employer matching and professional development program.

Habitat for Humanity of Seattle-King & Kittitas Counties is firmly committed to a policy of equal employment opportunity (EEO) and will provide such opportunities to all qualified persons without regard to sex, race, age, color, religion, mental or physical disability, national origin, sexual orientation, gender identity and expression, and/or military status, or any other characteristic protected by law.

Statement of Commitment on Diversity, Equity, and Inclusion

At Habitat for Humanity Seattle-King & Kittitas Counties, we build hope for all by tearing down barriers to affordable housing. Our commitment to diversity, equity and inclusion is unwavering.

We have a deep love of humanity and embrace all our differences including race, religion, background or identity.

We act to remove systemic barriers to sustainable, affordable homeownership through advocacy and equity by providing education on housing issues and inequities for public policy makers and eliminating systemic inequities in our policies and practices. We empower our homeowners through education.

We bring people together, leveraging our differences to achieve our mission in our workplaces, building sites, stores, and in our homes.

We build communities where everyone feels a sense of belonging. Our support does not stop when a homeowner receives their keys.

We provide hope by eliminating disparities in home ownership.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Education, Experience and Skills

High School diploma or GED required. An associate degree, business school certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements.
Strong attention to detail and ability to work collaboratively.
Strong communication and organizational skills.
Ability to work independently and proactively without constant supervision.
Experience in nonprofit and/or administrative role preferred.
Experience with multiline phone, preferred.
Proficient in MS Office Suite with emphasis on Outlook and scheduling functions

Language Skills: Ability to read and interpret documents such as rules, instructions, and procedure manuals and speak effectively before customers or employees in English. Ability to communicate with those where English is not their native language.

Reasoning Ability: Define problems, collect, establish facts, and draw valid conclusions. Provides solutions to individual and company problems.

Computer Skills: Proficiency with computer usage, especially Microsoft Word, Excel, Outlook and PowerPoint. Experience with accounting software.

Physical Demands and Work Environment

The physical demands and work environment described below represent the activities and surroundings of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is required to talk and must be able to read. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision and ability to adjust focus. Extensive keyboarding is required.
The noise level in the work environment is usually moderate consisting of usual business office sounds including but not limited to computers, printers, telephones, and light foot traffic.

Quick Apply

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