20 Best Senior Administrative Assistant jobs in New York, NY (Hiring Now!)

Executive Assistant
Bessemer Trust Company —New York, NY
Update all contact information, send mass mailings, create ticklers, log calls, and create activities in Salesforce. Supervise and pay client bill payments.
$60,000 - $100,000 a year
Administrative Assistant
Pajama Program —New York, NY
\*\*Duties:\*\* - Serve as a personal assistant to management, handling correspondence, scheduling appointments, and organizing meetings - Utilize computerized…
$22.53 - $24.43 an hour
Quick Apply
4d
Program Assistant
Interborough Developmental and Consultation Center —Brooklyn, NY
Responsible for all telephone inquiries relating to the program and triaging messages between the program and clinicians conducting community visits.
$45,000 - $60,000 a year
Quick Apply
Administrative Assistant – Brooklyn Residents Preferred
Heights Advisors —Brooklyn, NY
Perform general clerical duties, such as photocopying, scanning, and filing documents. Bachelor's degree in business administration, office administration, or a…
From $30 an hour
Quick Apply
Program Administrative Assistant- Bilingual
Connection Mentor —New York, NY
Fielding and directing calls and messages (including Facebook messages). Assist with outreach calls to organizational partners, volunteers, and other…
$24.73 an hour
15h
Administrative Assistant
International MS Management Practice —New York, NY
Manage the front desk: greet patients, answer/screen calls, check patients in and out. This position also includes administrative coordination work, including…
$50,000 - $70,000 a year
Quick Apply
Personal Executive Assistant
Confidential —New York, NY
Manage calendars, schedule appointments, zoom calls and coordinate meetings. Set up email accounts and provide basic troubleshooting for computer issues/iphone.
$60,000 - $90,000 a year
Quick Apply
Trading Assistant/Junior Trader (equities) for a Hedge Fund
SC&P —New York, NY
The Trade Assistant will be responsible for providing support to the Trading Team and will assist in the daily operations of the trading desk.
$60,000 - $85,000 a year
Quick Apply
14d
Administrative Assistant - Exec Secretarial exp req’d
Maimonides Medical Center —Brooklyn, NY
Compose/type correspondence for division, open mail, route calls, clerical functions. Arrange conferences (schedules speakers & arranges payment, books rooms,…
$45,000 - $55,000 a year
Quick Apply
Fundraising Administrative Assistant
Juvenile Diabetes Cure Alliance —New York, NY
The job will include many aspects of fundraising and advocacy outreach, including designing, sending, tracking, and managing high email traffic, fielding and…
$20.00 - $23.71 an hour
Quick Apply
11d
Executive Assistant
NYC Private Psychiatry —New York, NY
Respond to phone calls, emails, and messages in a timely and professional manner. Associate's or bachelor's degree in a related field (e.g., business…
$70,000 a year
Quick Apply
14d
Bookkeeper/Administrative Assistant
M. Early Plumbing & Heating Corp. —Brooklyn, NY
Interacts with clients, customers, guests, and all others in a courteous and friendly manner. Provides clerical and administrative support.
From $30,000 a year
Quick Apply
Grants & Administrative Assistant
The Peter and Carmen Lucia Buck Foundation, Inc. —New York, NY
In reception, greets guests, receives/distributes mail/packages, and directs general line phone calls. Supports onsite meetings: reserves meeting rooms, enters…
$60,000 - $75,000 a year
Quick Apply
Senior Program Assistant
Coalition for Hispanic Family Services —Brooklyn, NY
Serve as the program receptionist to families and guests at the main office Preventive. Maintain/develop tracking logs (personnel, client-related, fiscal) for…
$45,000 - $50,000 a year
Quick Apply
Administrative Assistant
Confidential —New York, NY
Provide reception front-desk relief coverage by managing a busy, multiline phone system, greeting guests and enter the office incoming mail;
$40,000 a year
Quick Apply
Administrative assistant (Korean bilingual)
Maggiano, DiGirolamo & Lizzi, P.C. —Fort Lee, NJ
Answer and direct phone calls, take messages, and respond to inquiries from our growing Korean-speaking clientele. Experience in a legal field preferred.
$25 - $28 an hour
Quick Apply
Office Clerk
Zamel Properties Inc. —New York, NY
Answer phones professionally and direct calls as necessary. Perform general office duties such as filing, proofreading, and data entry.
$650 a week
Quick Apply
8d
Administrative Assistant
NATIONAL E PAYMENT —Astoria, NY
Handle incoming customer service calls, look up merchant information and route calls to other staff members as appropriate.
$23 - $25 an hour
Quick Apply
5d
Administrative Assistant
Academy Bus —Hoboken, NJ
Professional demeanor and communication skills. Free onsite private parking or easy access via public transportation.
From $25 an hour
Quick Apply
Senior Executive Assistant
Peloton —New York, NY
Strong business sense and can decipher priorities and make sound judgment calls when needed. Must be highly competent with a range of modern communication tools…
$88,600 - $115,200 a year
Quick Apply
1d

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Executive Assistant

Bessemer Trust Company - New York, NY

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Job Details

$60,000 - $100,000 a year

Benefits

Profit sharing
Paid parental leave
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Excel
CPA
Salesforce
Administrative experience
Bachelor's degree
Communication skills

Full Job Description

Position Summary:

At Bessemer, the Executive Assistant will provide seamless administrative support to the Client Advisory (CA) Team which consists of an Associate Client Advisor (ACA), Client Advisor (CA), and Senior Client Advisor (SCA).

Responsibilities:

Optimum screening of incoming communications and routing for timely action and follow-up.
Professional communication with both internal and external contacts, including significant prospect and client relationships.
Provide direct and pro-active administrative support to all members of the CA Team; primary support for Associate Client Advisors with respect to all cash management and bill payment functions.
Bookkeeping/accounting work for various transactions with clients, as directed by the CA team.
Compose well-proofed written and email correspondence, which may require the use of financial vocabulary and broad knowledge of the firm’s operations, systems, and employees.
When appropriate collaborate with the ACAs to create presentation books for clients and prospects.
Comprehensive organization of meetings and luncheons as needed; coordinate scheduling for internal attendees and manage calendar invitations for the CA team.
Establish effective working relationships with colleagues and external contacts; may be required to provide flexible support to other CA Teams as directed.
Update all contact information, send mass mailings, create ticklers, log calls, and create activities in Salesforce.
Responsible for maintaining current Salesforce client records for the CA Team and managing external client mail merges, event invitations, and Salesforce reports.
Process expense reports and book travel for all members of the CA Team.
Compile information and organize CA Team’s responses to Compliance and Audit-related requests.

Client Service Responsibilities (as directed by the CA Team):

Handle routine communication with clients and their advisors via telephone, email and fax
Document written and verbal communication with clients and their advisors in Salesforce.
Assist the client advisory team with preparing charts and materials for client and prospect meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
Pull basic information from Bessemer systems (ATLAS) to update spreadsheets for clients.
File correspondence and other documents in internal databases.
Create documentation of client correspondence for tracking purposes

Account Administration Responsibilities (as directed by the CA Team):

Work with Client Administration Support (CAS) to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
Process client remittances.
Work with the client’s CPA to assist in gathering tax information and cutting tax checks when applicable.
Anticipate when an overdraft can occur and prevent it by bringing the information to the team’s attention.
Supervise and pay client bill payments

Qualifications:

Bachelor’s Degree Required.
5-7 years of experience as an administrative assistant, preferably within a bank supporting a team.
Knowledge of Salesforce preferred.
Proficiency in bill pay and financial aptitude.
Ability to work well in a team environment.

The base salary range for this position is ($60,000 - $100,000). Actual salaries will vary and will be based on various factors, such as skills, experience, and qualification for the role. It is not typical for offers to be made at or near the top of the range. In addition, this position may be eligible for a discretionary incentive based on individual and company performance.

Eligible employees may participate in a 401 (K) program with a company profit sharing contribution, medical, dental, vision, life insurance and disability covering and paid holidays, vacation, and sick days.

Securities licenses will not generally be obtained or maintained unless deemed by Bessemer Trust to be required in order for you to perform the responsibilities of this position.

About Bessemer Trust
Bessemer Trust is a leading multifamily office, overseeing more than $200 billion in assets for 3,000 individuals and families of substantial wealth. Its 1,200 employees are singularly focused on private wealth management — disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.

Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.

Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer's adherence to putting clients' interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.

Key Facts

For 117 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
Headquartered in New York’s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
To watch a video about Bessemer Trust’s history, click here.
To learn more about Bessemer Trust, click here.

About Our Employee Rewards and Benefits

We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:

Competitive base salary plus discretionary annual bonus for select positions
A 401(k) plan with a generous annual profit-sharing contribution
Personalized development and career opportunities, including tuition reimbursement support
Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
Employee assistance (EAP) and wellness programs
Hybrid work environment: 60% in office, 40% remote for most positions
Paid time off and paid parental leave
Employer-paid life insurance and short- and long-term disability coverage
Legal services and financial wellness plans at no cost to employees

Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.

Apply Now

Senior Administrative Assistant jobs in New York, NY

Executive Assistant

Administrative Assistant

Program Assistant

Administrative Assistant – Brooklyn Residents Preferred

Program Administrative Assistant- Bilingual

Administrative Assistant

Personal Executive Assistant

Trading Assistant/Junior Trader (equities) for a Hedge Fund

Administrative Assistant - Exec Secretarial exp req’d

Fundraising Administrative Assistant

Executive Assistant

Bookkeeper/Administrative Assistant

Grants & Administrative Assistant

Senior Program Assistant

Administrative Assistant

Administrative assistant (Korean bilingual)

Office Clerk

Administrative Assistant

Administrative Assistant

Senior Executive Assistant

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